Admin Assistant - Senior - RHS Administration

UPMC's Regional Health Services is seeking an Admin Assistant Senior. This full‑time role works day‑shift, Monday through Friday with scheduling flexibility, occasional remote work, and occasional travel to other office locations.

Schedule

Full‑time, day‑shift, Monday through Friday with some scheduling flexibility and occasional remote work. Occasional travel to other office locations may be required.

Benefits

• Medical, vision, dental, life, and disability coverage
• Retirement program
• Paid time off, wellness programs, and paid parental leave
• Competitive pay

Responsibilities

• Provide input to presentations and other department/supervisor work, drafting material based on initial ideas.
• Develop and send correspondence on behalf of the department and department head, including meeting minutes and event notices.
• Plan conferences for the department and department head.
• Under general direction, provide varied administrative support to a department or group of professionals.
• Maintain supervisor’s calendar, proactively schedule meetings, recommend venues and catering, and ensure meetings run smoothly.
• Maintain accounting and budgetary records, including completing expense reports.
• Make travel arrangements as needed.
• Develop reports for executives or the department and analyze complex information requests to identify trends.
• Review administrative procedures and operating practices and recommend efficiency improvements.

Requirements

• High school diploma or equivalent.
• At least 5 years of increasingly responsible administrative support experience.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and database software.
• Strong data analysis and project‑management skills.
• Advanced knowledge of business processes, accounting, and financial principles.
• Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances

• Act 31 Child Abuse Reporting (with renewal)
• Act 33 (with renewal)
• Act 34 (with renewal)
• Act 73 (with renewal)
• FBI Clearance (with renewal)