Admin Assistant II - Land Development

About the role

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration, and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned
• Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• Flexibility, allowing every team and office to lead with their proven approach
• Culture that champions continuous learning and personal growth
• Belief that success comes through constant evolution and communication
• Passion for having fun and making money, all while creating impact

Responsibilities

A typical day might include:

• Assists with project and department administration and coordination as required
• Prepares letters, transmittals, memos, reports, proposals, contracts, forms, and other business correspondence
• Edits documents (e.g., letters, reports, etc.) prior to client submittal
• Files correspondence and other documents
• Interfaces with accounting to open new jobs and ensure proper billing
• Assists in scheduling and confirming meetings
• Makes travel, conference, and seminar arrangements
• Assists Vice Presidents with project opening forms and miscellaneous tasks
• Assists with credit card reconciliation
• Assists with handling miscellaneous requests, office building issues, and coordination of office events
• Assists as backup for ordering routine supplies for office supplies
• Assists with scheduling conference rooms for meetings and setup of beverages and food
• Assists with troubleshooting PC, TV, and soundbar needs in conference rooms for meetings and brown bags
• Assists with troubleshooting issues with printers and plotters prior to service call
• Handles administrative and reception tasks as and when required
• Other tasks, as assigned

Requirements

• Associates Degree preferred or experience in industry
• 2+ years of experience
• Strong Excel, Word, Outlook, and PowerPoint knowledge
• Must be dependable and possess a sense of urgency
• Previous experience in an engineering consulting firm strongly desired
• Excellent proofreading and editing skills
• Strong written and verbal communication skills
• Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines

Benefits

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s
• Comprehensive Benefits: Multiple plan options for health, dental, and pets, along with mental health support
• Family Support: Paid maternity and parental leave to help you focus on what matters most
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team
• Referral Bonuses: Know great talent? Get rewarded for helping us grow
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives
• Professional Development: Memberships to industry organizations to keep you connected and growing
• Career Growth: Great internal mobility opportunities to advance your career
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.