Project Assistant - Land Development

Responsibilities

• Aid in preparing draft letters and emails for project-related correspondence.
• Update and maintain electronic lists using MS Outlook, MS Excel, and/or Google Docs.
• Track and report project billing and create monthly progress reports.
• Open project numbers for proposal pursuits and contracted projects.
• Create and organize project folders and manage project-related documentation.
• Monitor and resolve outstanding issues for active projects.
• Coordinate meetings and track meeting attendees.
• Plot and compile hard copy and electronic plan sets.
• Manage contractor material submittals and response coordination.
• Prepare and submit various BKF contract documents for review.
• Track contract reviews and quarterly contract management reporting.
• Support accounts receivable collections through phone and email.
• Update and maintain Accounts Receivable aging reports.
• Assist with special projects and administrative tasks as needed.

Requirements

• 2-5 years of experience as a Project Assistant or Coordinator, preferably in the AEC industry.
• Proficiency in Microsoft Office Suite and PDF editing tools (Bluebeam Revu preferred).
• Strong organizational and time management skills with the ability to prioritize in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work both collaboratively and independently.
• Reliable transportation to travel between the office and various job sites as needed.

Physical Demands and Work Conditions

• Must be able to regularly talk, hear, operate a computer, keyboard, and mouse, and occasionally lift, pull/push, and carry up to 20 pounds.
• Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting.
• Exposure to high-stress, fast-paced, deadline-oriented environment.
• Travel to other BKF locations and client sites may be required.