Project Assistant - Land Development

BKF is a multi-service infrastructure consulting firm providing civil engineering and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years. At BKF, you'll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row. We are looking for a Project Assistant to support our project managers and join the land development project assistant team! The ideal candidate has 2-5 years of experience working as a project assistant or coordinator, preferably in the AEC industry. They should have a strong working knowledge of Microsoft Office Suite and be able to juggle many tasks while working in a high-energy environment. Responsibilities: Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, various contractual documentation, additional service requests, etc.)Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs)Assist project manager in tracking project billing and creating monthly progress reportsAssist with opening project numbers for proposal pursuits and contracted projectsSet up project folders and help file project-related documentationTrack and monitor outstanding issues for active projects until each issue is resolved. Work with project managers and project engineers to update outstanding issues listsTrack and monitor meetings and attendees listsDuring plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf)Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval. Maintain submittal and RFI logsDraft various BKF contract documents (e.g., Professional Services Agreements, Subconsultant Agreements, Amendments) for project team reviewSubmit contract review requests to the contracts team as neededTrack the status of contract reviewsAssist with quarterly contract management reporting and follow-upRequest Certificates of Insurance (COIs)Visit sites to photograph existing site conditions (requires reliable method of transportation)Pick-up/drop-off of project items (requires automobile and driver's license)Assist Project Managers and Land Development Sector with Accounts Receivable collections outreach to clients via phone and email correspondence to follow up on outstanding paymentsMaintain and update Accounts Receivable aging reports, tracking progress on collections efforts and noting communication history and tracking logsCoordinate with Project Managers and accounting team members to resolve client billing or payment discrepancies Prepare Basic reports and collections metrics to track and communicate collection status to managementAssist Project Managers and Land Development Sector as needed on Special projects and administrative tasks Requirements 2-5 years of experience as a Project Assistant or Coordinator, preferably within the AEC (Architecture, Engineering, and Construction) industryProficiency in Microsoft Office Suite and PDF editing tools (Bluebeam Revu preferred)Strong organizational and time management skills with the ability to prioritize in a fast-paced environmentExperience coordinating meetings, travel arrangements, and internal team events, including business development activitiesExcellent written and verbal communication skillsStrong attention to detail and accuracyAbility to work both collaboratively and independentlyReliable transportation to travel between the office and various job sites as neededAutoCAD experience is a plus but not required Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required. Benefits The typical base salary range for this position is $30.00 - $40.00 per hour, and will vary depending upon skills, experience, education, and geographical location. This is an hourly position, paid bi-weeklyCompetitive salaries, profit sharing, and 401kGenerous paid time off packages9 Paid HolidaysFlexible schedulesEducation reimbursement, Paid annual dues for professional and societal organizationsBKF offers competitive and award-winning benefits and perks. To learn more click here BKF Engineers provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BKF Engineers does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF Engineers, BKF Engineers reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.