Admin Assistant

Job Description Summary: Perform a variety of clerical and general office tasks in support of the assigned location (e.g., department, project office, etc.).

Responsibilities

• Perform all essential duties of a Junior Administrative Assistant as needed.
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/departments.
• Provide administrative support for staff such as answering telephones, assisting visitors, and resolving or referring a range of administrative problems and inquiries.
• Operate a personal computer to compose and edit correspondence from dictation, verbal direction, or established division/department policies; may prepare, transcribe, compose, type, edit, and distribute correspondence.
• Schedule and coordinate meetings, events, interviews, appointments, and other similar activities for supervisors, including coordinating travel and lodging arrangements.
• Assist the division/department in problem solving, project planning, and development and execution of stated goals and objectives.
• Establish, maintain, and update files, databases, records, and other documents.
• Sort, screen, review, and distribute incoming and outgoing mail; compose, prepare, or ensure timely response to routine inquiries.
• Requisition supplies, printing, maintenance, and other services.
• Run miscellaneous errands; pick up deliveries as required or directed.
• Maintain a professional manner with clients and employees.
• Complete other responsibilities as assigned.

Requirements

• High School Diploma or GED.
• Three years of office/clerical experience or equivalent.
• Ability to keyboard 50‑60 wpm accurately.
• Word processing and/or data entry skills.
• Proficient knowledge of general office procedures and office machines.
• Proficient in English verbal communication skills, including a professional telephone manner.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Reliability, dependability, and flexibility.

Benefits

• Medical, dental, and vision insurance.
• 401(k) with company matching.
• Employee Stock Ownership Program (ESOP) and individual stock ownership.
• Paid vacation, paid sick leave, paid holidays, and bereavement leave.
• Employee assistance program.
• Pre‑tax flexible spending accounts.
• Basic term life insurance and AD&D coverage.
• Business travel accident insurance.
• Short and long term disability.
• Financial wellness coaching.
• Educational assistance.
• Care.com membership.
• ClassPass fitness membership.
• DashPass delivery membership.
• Voluntary benefits including additional term life insurance, long‑term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other options.