Admin Assistant

About the Role

SOL Engineering Services, LLC is seeking an Administrative Assistant with excellent Microsoft Excel skills to provide administrative duties and database support for the Vicksburg, MS office.

Essential Duties

• Review, format, and post reports to the databank & local backup drive
• Convert MS Word documents to PDF and add DRAFT watermarks
• Download reports to the databank and local backup drive
• Provide notifications of the availability of reports
• Catalog and archive electronic copies of final inspection reports and inspection data files
• Strict adherence to completing actions within specified deadlines
• Maintain and prepare files and reports to sponsors and stakeholders
• Track and update schedules for multiple programs
• Monitor Excel Schedule report and notify leaders of upcoming deadlines
• Transfer report results to Excel Snapshot file
• Review and transfer data files (photos, emails, etc.)

Requirements

• Two (2) years' previous experience handling assistant or administrative responsibilities, preferred
• Must be proficient in Microsoft Office applications to include Outlook, Word and Excel and be able to create presentations, reports and documents utilizing digital graphics
• Draft correspondence, reports, and other documents; proofs/edits documents for accuracy, content, and format as well as database management and updating spreadsheets
• Use office equipment i.e., fax, scanner, videoconferencing (Teams / Zoom etc.), and telephone equipment
• Excellent written and verbal communication, organizational, and analytical skills required as well as maintaining confidentiality of records
• Work will be conducted in an office environment and travel is not required

Benefits

• Competitive Salary
• Comprehensive Health Offering, including Medical, Dental, and Vision Insurance
• 401K Retirement Plan
• Paid Time Off
• Employee Assistance & Discount Program