Admin Assistant

About the role

The Plant Administrative Assistant is responsible for handling a variety of administrative tasks at Oldcastle, Romeville and remotely supporting Kenosha, WI. The individual in this position plays a crucial role in the manufacturing process by accurately inputting and maintaining various types of data related to production and other aspects of the manufacturing operation, as well as customer and employee relations. This role requires a high level of attention to detail, organizational skills, and the ability to work efficiently in a fast-paced manufacturing environment. *SAP experience highly preferred

Responsibilities

• Document Management: Create, edit, and maintain Excel spreadsheets for data tracking and reporting. Prepare and format reports for internal and external use.
• Scheduling & Coordination: Organize and schedule meetings, appointments, tours, and employee engagement events. Coordinate logistics for company activities, including venue booking and catering.
• Administrative Support: Handle incoming calls, emails, meeting invites, and correspondence professionally. Greet and monitor visitors. Maintain office supplies inventory. Assist with filing, record-keeping, and document archiving.
• Data & Reporting: Collect and compile data for monthly, quarterly, and annual reports. Ensure accuracy and confidentiality of all information handled.
• Employee Engagement: Support management in planning team-building activities and recognition programs. Communicate event details and manage RSVPs.
• Other Responsibilities: Adherence to Standards: Follow established data entry protocols, security measures, and confidentiality guidelines to ensure data integrity and protect sensitive information.
• Continuous Improvement: Contribute to the identification and implementation of best practices to enhance accuracy and efficiency in operations.
• Multitasking: Handle multiple tasks simultaneously and prioritize workload to meet deadlines and production schedules. Maintain regular and punctual attendance. Comply with all company policies and procedures. Other duties as assigned.
• Support inventory and cycle counts
• Reconcile shipping records
• Some safety task support
• Dispatch support as needed

Requirements

• High school diploma or equivalent; education or training in data entry or related field is a plus
• Experience in using computer software, including data entry applications, spreadsheets, and databases (e.g., Microsoft Office, Excel, PowerPoint and Teams)
• Strong attention to detail and accuracy
• Excellent organizational and multitasking abilities
• Effective communication skills and the ability to collaborate with cross-functional teams
• Commitment to maintaining data confidentiality and security
• Passion to support, create, and improve processes
• Bilingual English/Spanish not required, but can be beneficial

Benefits

• 401k plan
• Short-term and long-term disability benefits
• Life insurance
• Health, dental, and vision insurance
• Paid time off
• Paid holidays
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

Pay

The hourly pay rate is $25-$31/hr.