Admin Assistant

About the role

The Administrative Assistant is responsible for providing confidential, professional administrative support while working in accordance with established policies, procedures, and/or specific instructions from the executive director and/or delegated supervisor. This position is also responsible for sending out correspondence, data entry, issuing receipts as applicable, assisting with administrative projects, and filing.

Responsibilities

• Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.
• Composes, types, copies, and disseminates special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff.
• Organizes and maintains filing systems including assembling medical charts, organizing and purging medical records.
• Sends and receives fax transmissions.
• Affords assistance with inventory control and purchasing and ordering medical and office supplies.
• Performs errands for the organization.
• Conducts projects.
• Performs other duties as assigned.

Qualifications

• High School diploma or GED equivalent.
• Excellent customer service and phone skills.
• Ability to communicate effectively both verbally and in writing.
• Proficient with Microsoft Office Suite.
• Ability to meet deadlines despite distractions and interruptions.
• Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident’s Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations.

Pay

The targeted pay range for this job is $21- $24 per hour. Ecumen considers a variety of factors when determining new hire pay including experience, qualifications, and, when applicable, certifications, licenses, and education.

Benefits

Ecumen offers a comprehensive benefits package to our team members - Learn more at https://www.ecumen.org/find-a-career/benefits/.