Admin Assistant

Position Overview

A Seasoned Administrative Professional to support a dynamic team based in Overland Park. This role combines both strategic insight and hands-on execution, serving as a key partner in daily operations and broader departmental initiatives including high-impact event planning. Strong relationships across all organizational levels, especially with senior leadership, while maintaining a professional and welcoming work environment.

Responsibilities

• Welcome and host guests, vendors, clients, and visitors creating a warm and professional first impression.
• Manage incoming calls and messages, ensuring efficient routing and issue resolution.
• Maintain and update call rotation settings and troubleshoot Jabber-related queries.
• Support team and leadership calendars for seamless scheduling and activity alignment.
• Organize meetings, travel arrangements, and conference calls including equipment setup.
• Ensure meeting logistics such as IT support, room setup, catering, and off-site coordination.
• Oversee daily office supply management and smaller-scale team projects.
• Prepare and reconcile travel and business expenses. Process invoices and expense reports with accuracy and timeliness.
• Tackle a variety of administrative tasks that shift with business needs including approvals and reporting.
• Manage vendor relationships and oversee office services maintenance including conferencing equipment and permit posting.
• Plan and support logistics, agendas, and resources for team and leadership meetings.
• Draft presentations, memos, and internal communications tailored to various audiences.

Required Qualifications

• Minimum 3-5 years' experience in a relevant role (in an office/admin setting or in the financial services industry).
• Previous work experience in the Financial services industry will have first preference.
• Minimum 2 to 5 years of administrative support experience in a corporate setting.
• Comfortable working with AI to better streamline processes.
• Outstanding organizational skills and meticulous attention to detail.
• Excellent communication written and verbal with polished interpersonal finesse.
• Ability to prioritize effectively and manage multiple tasks with urgency.
• Sound judgment, discretion, and professionalism in sensitive situations.
• Proven experience managing administrative projects and tasks independently.
• Microsoft Office Suite: Word for polished communications and reporting, PowerPoint for professional presentation creation, Excel for spreadsheeting, data and expense tracking, and event planning.
• Foundational data formatting and analysis experience.

ECLARO Benefits

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

Contact Information

If interested, you may contact: Carlo Flores
Carlo.Flores@eclaro.com
646-695-2934

About the Role

ECLARO is looking for an Admin Assistant for our client in Overland Park, KS. ECLARO's client is one of the largest mutual life insurance companies and provides long-term care insurance, mutual funds and retirement-plan services across the US. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Skills

Not specified

Benefits

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

Pay

$25.45/Hour

Schedule

N/A

Qualifications

• Minimum 3-5 years' experience in a relevant role (in an office/admin setting or in the financial services industry).
• Previous work experience in the Financial services industry will have first preference.
• Minimum 2 to 5 years of administrative support experience in a corporate setting.
• Comfortable working with AI to better streamline processes.
• Outstanding organizational skills and meticulous attention to detail.
• Excellent communication written and verbal with polished interpersonal finesse.
• Ability to prioritize effectively and manage multiple tasks with urgency.
• Sound judgment, discretion, and professionalism in sensitive situations.
• Proven experience managing administrative projects and tasks independently.
• Microsoft Office Suite: Word for polished communications and reporting, PowerPoint for professional presentation creation, Excel for spreadsheeting, data and expense tracking, and event planning.
• Foundational data formatting and analysis experience.