Admin Assistant

General Summary

The Admin Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical, administrative, and direct service tasks.

PRINCIPLE DUTIES

• In the absence of the Director of Food & Beverage, supervises the dining venues
• Aids the Director of Food & Beverage with staffing, scheduling, training of staff
• Responds to and resolves administrative inquiries and questions
• Manages the point-of-sale (POS) systems with activities including but not limited to meal counts, reservations and sales
• Participates in cost control measures and inventories
• Tracks and processes accounts payable for the department
• Sets up company purchase card reconciliations
• Ensures compliance with regulatory requirements for various programs including but not limited to the social club
• Drafts communication for department and distributes accordingly
• Prepares agendas and written summaries, schedules meetings
• Maintains records and filing systems
• Captures and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.)
• Performs other duties as assigned

Qualifications

• High school diploma or equivalent
• A minimum of two years supervisory or supportive experience within fine dining restaurants, clubs, hotels or similar industries
• Proven ability with computer and communication skills
• Must have knowledge of Microsoft Office Suite products
• Ability to demonstrate strong leadership skills
• Ability to make quick decisions in high stress situations
• Well organized
• Ability to work flexible schedule including weekends and holidays
• Excellent customer services skills
• Ability with communicate with, understand, empathize with, work with, and be tolerant of residents, families, visitors, peers, supervisors and subordinates

Physical Requirements/Working Conditions

• Must be able to stand and walk 90% of the work day
• Ability to stoop, stand and stretch frequently
• Position may require sitting for prolonged periods of time working on a computer
• Must be able to lift 50 pounds frequently
• Must be able to see, hear and speak
• Must be able to read, write and communicate in English