Admin Assistant

About the role

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and ensure a positive candidate experience. This role serves as an integral partner in managing recruiting operations, scheduling interviews, maintaining candidate records, and building strong relationships with candidates and internal stakeholders. The position is ideal for a highly organized individual who enjoys working in a dynamic environment and is looking to broaden their experience within a top-tier talent acquisition function. The role operates within a fast-paced, dynamic recruiting organization that values efficiency, accuracy, and a strong candidate experience. You will work closely with recruiters and hiring teams, using tools such as MS Word, Excel, PowerPoint, and applicant tracking systems to manage scheduling, reporting, and candidate records. The environment involves frequent shifting of priorities and schedules, requiring flexibility and the ability to adapt quickly to changing needs. Work is primarily office-based or remote-office style, with regular use of standard business technology and communication tools such as email and phone. The culture emphasizes professionalism, collaboration, and continuous improvement in recruiting operations. This is a Contract position based out of Arlington, VA, fully onsite. Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems, ensuring accuracy and completeness of data.
• Confirm new hires in the recruiting systems and support the onboarding process from a coordination standpoint.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email, maintaining a professional and positive candidate experience.
• Track recruiting activities and compile candidate status updates into