Accts Payable/Receivable - General Office

Responsibilities

• Handling company bills and managing accounts payable ledger
• Receiving, opening, and logging invoices in vendor accounts
• Bank reconciliation, accounts payable invoice and data entry
• Expense handling
• Reviewing account information, correcting discrepancies, and speaking to clients to establish better payment terms
• Balancing daily deposits for multiple departments
• Processing paperwork for dealer trades, used car wholesales, and stocked purchased vehicles
• Managing office supplies orders, vending, and occasional pickup/dropoff of title and license applications as well as bank runs

Accounts Payable

• General ledger journal entries and credit card and bank account reconciliation
• Accounts payable invoice and data entry
• Handling payments in an organized and timely manner
• Development and maintenance of Excel and Google spreadsheets
• Internal credit card reconciliation when required
• Sales and use tax returns
• Ensuring imaging of invoice supporting documents is timely and accurately performed
• Assisting with audit support as necessary
• Assisting in streamlining the accounts payable process
• Working with account receivable clerk and others to resolve account issues when necessary
• Expense report handling

Accounts Receivable

• Processing, verifying, and posting receipts for goods sold or services rendered
• Researching and resolving account discrepancies
• Processing and recording transactions
• Maintaining records regarding payments and account statuses
• Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up to date
• Working with the collections department to review accounts and client payment and credit history to develop new or better repayment terms
• Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts
• Generating reports and statements for internal use

Requirements

• Proficient in Word, Outlook, and PowerPoint
• Advanced abilities with Excel and Google
• Comfortable using a computer for various tasks beyond general accounting
• Able to handle supervisory responsibility if necessary
• Understanding of payments, accounting, and budgeting

Benefits

• 401(K) Plan
• Medical Plan
• Dental Plan
• Vision Plan
• Paid Time Off
• Holiday Pay
• In House Training
• Promote from within