Accounts Payable / Receivable Associate

Essential Functions

• Scan and route invoices through the approval workflow for property and general managers.
• Process vendor invoices and payments in accordance with company policies and payment schedules.
• Research vendor statements, request missing invoices, and follow up on outstanding vendor payment issues.
• Review and resolve invoice discrepancies, coding issues, and payment exceptions.
• Setup and maintain vendor records and documentation.
• Process and post tenant, owner, customer, and boater payments.
• Research and resolve payment discrepancies and unapplied cash transactions.
• Respond to inquiries regarding account balances, payments, and receivable activity.
• Post returned payments in the system and notify relevant staff.
• Provide cross-functional support and backup coverage for Accounts Payable and Accounts Receivable team members.
• Auxiliary support for month-end close activities, account reconciliations, and special projects as assigned.
• Auxiliary support for annual 1099 preparation and reporting.
• Maintain accurate electronic records and supporting documentation in accordance with company policies and audit requirements.
• Provide front desk coverage as needed.

Technical Skills and Work Experience

• Associate degree in Accounting, Business Administration, or a related field; equivalent combinations of education and relevant experience will be considered.
• Minimum of 2 years of experience in accounts payable, accounts receivable, or general accounting support.
• Experience in real estate, property management, marina management, or a related industry is preferred but not required.
• Strong written, verbal, and interpersonal communication skills.
• Proficient in Microsoft Office Suite, with strong Excel skills.
• Highly organized with excellent attention to detail, problem-solving ability, and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Working knowledge of Yardi, AvidXchange, QuickBooks, or other property management/accounting software is preferred.
• Experience with electronic invoice processing and payment systems is a plus.