ACCT PAYABLE SPECIALIST

Position Summary

Performs centralized accounts payable services to all Covenant Health fully owned or managed systems that utilize the Covenant Health Fiscal & Materials Management software systems. Works under the supervision of the accounts payable leadership to process centralized invoice payment services in an accurate manner. Performs all duties necessary to pay invoices in a timely accurate manner using analytical and organizational skills while adhering to Covenant Health policies and procedures to ensure the disbursement process maintains proper business controls.

Responsibilities

• Processes centralized invoice payment services in an accurate manner.
• Works under the supervision of the accounts payable leadership to process centralized invoice payment services in an accurate manner.
• Verifies that invoice is coded and has proper approval(s) for entry into the AP system for non-purchase order invoices.
• Maintains organized filing system for Accounts Payable invoices.
• Runs a Matched Invoice Summary report for all invoices keyed that day to be turned in to the APS II team daily.
• Maintains the AP voice mail box and answers and resolves all vendor inquiries.
• Researches monthly vendor statements and resolves vendor discrepancies.
• Supplies any necessary copies or additional information to Covenant Health staff as requested for questions concerning invoices processed.
• Prepares all invoices to be keyed daily, including ensuring coding and approvals have been received and all discrepancies have been resolved.
• Audits the prior day’s data entry against the invoice report daily, verifying the correct vendor, invoice number, and amounts have been keyed.
• Files all pending invoices in the correct facilities location.
• Processes all pending invoices in the AP system.
• Approves all 810 invoices in the AP system that did not match automatically.
• Ensures all discrepant invoices in the 810 viewer have been resolved by the Supply Chain Management department and are ready to key daily.
• Processes all GHX, PCard and Regular check runs using the check run reconciliation spreadsheet for each facility weekly.
• Matches and routes any manual checks to the appropriate location weekly.
• Reconciles these two systems to verify accurate totals.
• Updates and works accrued receipts on a monthly basis and provides updates to AP Manager quarterly.
• Uses advanced Excel skills to reconcile statements, including using VLOOKUP, and prepares upload files.

Requirements

• Knowledge of sales and use tax for the for-profit entities required.
• Minimum Education: None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED.
• Minimum Experience: Five (5) years’ experience in accounts payable or bookkeeping.