ACCS Rep Payee

About the role

The ACCS Representative Payee will assist adults with mental health conditions with money management and ensure protection from any financial misconduct. The ACCS Rep Payee will administer and perform all applicable functions of the Client Representative Payee process in ACCS Programs.

Responsibilities

• Disbursement of funds and successful collection of all required paperwork and receipts in accordance with policy and procedures.
• Ensures a budget is submitted from the Program/ACCS staff for each client and that the budget has been entered into the Representative Payee Management (RPM) system.
• Ensures that the client does not have a deficit balance in his/her account prior to cutting checks for the client.
• Reports changes in the clients' status to the Social Security Administration (SSA) as needed.
• Trains designated back-up Representative Payee staff and keeps them updated on new policies and procedures.
• Generates the necessary reports for program staff to review in order to ensure compliance with established policies and procedures related to their position(s).
• Ensures client’s account is reconciled and conserved funds forwarded to the SSA in the event the client is no longer receiving services.
• Works with the Internal Audit and Finance staff to establish and enforce all new representative payee policies and procedures.
• Interprets such policies for managers and employees.
• Communicates to and provides training to program staff on rep payee issues, as needed.
• Responds to all inquiries with rep payee information.
• Ensures that all receipts and disbursements are processed in a timely manner.
• Creates and delivers all client reports to Social Security on a timely basis.
• Understands and complies with all HIPAA regulations that apply to clients served.
• Maintains current on Social Security issues and regulations.

Qualifications

• A high school diploma or GED is required.
• Education and/or training equivalent to a Bachelor's degree in Accounting, Business Administration or related preferred.
• Two to four years experience in Accounting or Rep Payee functions.
• Demonstrated knowledge of HIPPA regulations, payroll and accounts payable procedures.
• Familiarity with Microsoft Excel, Word, and Outlook.
• Organizational, analytical, and communication skills.
• Ability to provide leadership to staff.
• Ability to work in a professional and confidential capacity.
• Ability to meet deadlines.
• Knowledge of HIPAA regulations.

Skills

• Knowledge of payroll and accounts payable procedures and practices.
• Knowledge of personal computer applications and equipment.
• Organizational, analytical, and communication skills.
• Ability to provide leadership to staff.
• Ability to work in a professional and confidential capacity.
• Ability to meet deadlines.
• Knowledge of HIPAA regulations.