Accounts Receivable Specialist

About the role

This is a permanent opportunity for an Accounts Receivable Specialist who enjoys working with numbers, solving problems, and building strong internal and external relationships in a fast-paced environment.

Key Responsibilities

• Process customer invoices accurately and on schedule, ensuring correct pricing, terms, and coding.
• Apply cash receipts to customer accounts, including checks, ACH, wire transfers, and credit card payments, resolving any unapplied cash promptly.
• Monitor open receivables, perform proactive collections activities, and follow up on past-due accounts to reduce delinquency.
• Investigate and resolve billing discrepancies, short payments, and disputes by collaborating with internal teams and customers.
• Perform regular account reconciliations and detailed account analysis to ensure accuracy of customer balances.
• Maintain up-to-date customer records, including contact information, credit limits, and payment terms.
• Prepare and distribute AR aging reports and other receivables-related reports, highlighting trends and risks.
• Support month-end and year-end close activities related to accounts receivable, including journal entries and supporting schedules.

Key Requirements

• Proven experience in accounts receivable, billing, or related accounting function in a corporate environment.
• Strong hands-on experience with cash application, payment posting, and invoice processing.
• Demonstrated success in collections and managing delinquent accounts while maintaining professional relationships.
• Solid understanding of GAAP and core accounting principles as they relate to receivables.
• Proficiency in Microsoft Excel for data analysis, reporting, and reconciliation tasks.
• Able to analyse account data, identify anomalies, and resolve issues independently.
• Strong customer service mindset with clear, professional verbal and written communication skills.
• High level of attention to detail, accuracy, and organisational skills in a high-volume environment.

Desirable Skills

• Experience with mid to large-scale ERP or accounting systems.
• Familiarity with automated billing and collections tools or workflow systems.
• Exposure to process improvement initiatives in AR or finance operations.

Qualifications

• Associate’s degree in Accounting, Finance, or a related field.
• Bachelor’s degree in Accounting, Finance, or Business preferred.
• Relevant accounting or finance certifications (such as Certified Accounts Receivable Specialist or similar) are a plus.