Accounts Receivable Specialist

Responsibilities

• Manage full-cycle accounts receivable processes, including invoicing, cash application, and customer account reconciliations.
• Prepare and distribute customer invoices, billing statements, and supporting documentation.
• Monitor aging reports and actively follow up on outstanding balances to ensure timely collections.
• Communicate with customers regarding billing questions, payment status, and dispute resolution.
• Assist with month-end, quarter-end, and year-end close activities related to AR.
• Post and reconcile customer payments to the general ledger accurately and timely.
• Support revenue and deferred revenue tracking as needed in coordination with accounting and finance teams.
• Maintain accurate customer billing records within the ERP system.
• Assist with audit requests by providing AR documentation and supporting schedules.
• Collaborate cross-functionally with Sales, Operations, and Finance to resolve billing discrepancies.
• Generate AR aging reports, cash forecasts, and ad hoc financial reporting.
• Identify process improvements to enhance billing efficiency and reduce DSO.
• Ensure compliance with internal controls, accounting policies, and procedures.

Requirements

• 2–5 years of Accounts Receivable or general accounting experience.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• Experience working in a corporate or technology-driven accounting environment preferred.
• Strong understanding of basic accounting principles and order-to-cash processes.
• Experience with ERP systems (NetSuite, SAP, Microsoft Dynamics, or similar) preferred.
• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic formulas).
• Excellent attention to detail and accuracy in data entry and reconciliation work.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication skills with ability to interact professionally with internal and external stakeholders.
• Self-motivated with ability to work independently and as part of a team.

Preferred Skills

• Experience in SaaS, IT services, or managed services environments.
• Familiarity with revenue recognition concepts.
• Experience handling high-volume invoicing or subscription-based billing models.
• Exposure to collections management and reducing Days Sales Outstanding (DSO).
• Experience supporting month-end close or assisting with audit requests.
• Familiarity with NetSuite, billing platforms, or integrated financial systems.

Pay

$70,000 Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.