Accounts Receivable Specialist

Responsibilities

• Generating timely and accurate customer invoices on a weekly basis
• Approve contracts in IBMS (operating system) and set up recurring billing cycles for multiple billing periods
• Monitor theater openings/closing to ensure proper billing
• Apply payment to invoices for deposits and pre-paid contracts
• Fold and Mail invoices weekly
• Identify returns and credits
• Pre-Invoice client for deposits, contracts in full the day they are received
• Setup clients with recurring credit card terms
• Maintain accounts receivable records to ensure aging is up to date
• Handle customer inquiries regarding bills or payments
• Foster, improve & maintain Customer Relations
• Responsible for contacting clients with past due balances
• Liaison with Sales, Operations and Billing to resolve client issues
• Maintain Accurate History of Customer Contact
• Heavy interaction with Sales Force
• Review Collection letters, Authorized credits and refund requests to assure their accuracy & completeness
• Weekly Reports for Sales Department
• Prepare, negotiate and monitor payment arrangements with past due clients
• Prepare non-paying accounts for third party collections
• Calculate, prepare & issue collection letters to delinquent clients
• Spreadsheet Preparation of Detailed Account Statement of Customer History
• Review Credit Balance Accounts
• Reconcile client accounts
• Process Suspension of delinquent clients
• Variety of Projects as directed by Manager
• Work with other departments to resolve billing issues or disputes

Qualifications

• High school diploma or equivalent
• One year of experience in accounts receivable or similar field
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Ability to work independently and manage multiple tasks
• Basic computer skills including Microsoft Office

Benefits

The company offers a comprehensive benefits package which includes:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Short Term Disability
• Long Term Disability
• 401(k) Plan with Employer Match
• Life Insurance
• Various Wellness Programs

Note: The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training, and skill level.