Accounts Receivable Specialist

Job Summary

The Accounts Receivable Specialist oversees the domestic wholesale AR portfolio across major, off-price, and specialty accounts, ensuring timely collections, accurate cash application, and full vendor compliance.

Responsibilities

- Oversee the domestic wholesale AR portfolio across Majors, Off-Price, and DOM Specl Accounts, ensuring timely collections and accurate cash application. - Monitor and manage vendor compliance by reviewing portal activity, invoices, and account status. - Reconcile accounts, investigate disputes, and coordinate resolutions across Sales, Customer Service, and Logistics. - Maintain visibility for management through up-to-date AR aging reports and portfolio trackers. - Drive efficiency by partnering with Sales and Customer Service to improve processes around order release, payment reconciliation, and claims handling. - Own the full setup process for new customer accounts, including credit terms, tax documentation, and billing accuracy. - Run daily AR aging reports and follow up on overdue balances; generate and send statements. - Track invoices in vendor portals and update Excel trackers for majors on a monthly cadence. - Manually upload invoices to multiple vendor portals on a weekly schedule. - Send weekly prepayment requests and follow up to ensure timely collection and order releases. - Respond to a high volume of ad hoc requests and “fire drills” via email, troubleshooting quickly to keep orders, payments, and reconciliations moving. - Partner with Sales and Customer Service to release orders in line with credit limits and resolve claims/payment holds.

Requirements

- D365 ERP -- daily (invoice processing, settlements, reporting). - Excel -- daily (aging reports, trackers, reconciliations). - Vendor portals (Nordstrom, Neiman Marcus, Revolve, Bloomingdale’s, etc.) - weekly or as needed for invoice tracking and uploads. - Email/Outlook & Teams -- daily (cross-team and client communication).

Skills and strengths

- Strong attention to detail and accuracy in financial tracking and reconciliations. - Ability to stay responsive under pressure, resolving urgent issues quickly via email and cross-team communication. - Process-driven mindset with a knack for building trackers, reports, and automations that increase efficiency. - Collaborative approach, partnering effectively with Sales, Customer Service, and Logistics to resolve disputes and unblock payments.

Benefits

- Paid Time Off - Clothing Allowance - Generous Employee Discount - Paid Parental Leave - Membership to Calm and access to other wellness benefits - Medical, dental, vision and ancillary benefits - 401k

Pay

Salary: The target salary for this role is between $60,000 and $70,000 based on candidates' experience and expectations.