Accounts Receivable Specialist

Responsibilities

• Support the financial health of Modern Aviation by managing customer receivables, ensuring timely collections, maintaining accurate account records, and facilitating the efficient processing of invoices and customer payments.
• Partner closely with operational leaders and customers to resolve billing issues, reduce outstanding balances, and ensure the integrity of accounts receivable data across company systems.
• Review and monitor accounts receivable balances to ensure timely collection of outstanding amounts.
• Generate and distribute customer account statements on a regular basis.
• Research, reconcile, and resolve customer account discrepancies and payment issues.
• Contact customers regarding past due balances and coordinate collection efforts.
• Collaborate with General Managers to review aging reports and develop collection strategies.
• Process account write-offs in accordance with company policies and procedures.
• Ensure invoices are accurately submitted through customer portals and billing platforms.
• Monitor invoice approval status and follow up on invoices that have not been approved or processed.
• Verify invoices and transactional data successfully synchronize between Point-of-Sale (POS) systems and the accounting system.
• Identify and resolve billing or system integration issues impacting invoice processing.
• Post customer payments accurately and investigate any payment discrepancies.
• Reconcile accounts receivable subledger balances with the general ledger.
• Maintain accurate records and supporting documentation for all receivable transactions.
• Assist with month-end and year-end accounting activities related to accounts receivable as needed.

Qualifications

• Must be at least 18 years of age
• HS diploma or equivalent plus two years of relevant experience; Bachelor’s degree preferred
• Valid driver’s license
• Strong organizational skills with exceptional attention to detail
• Proficiency with Microsoft Office applications, including Excel
• Strong mathematical aptitude and analytical problem-solving skills
• Effective written and verbal communication skills