Accounts Receivable Specialist

About the role

We are seeking a detail-oriented and analytical Accounts Receivable (AR) Specialist to join our Accounting team.

Job Summary and Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Reconcile accounts to ensure all payments and credits are applied correctly.
• Investigate and resolve discrepancies in billing and payments.
• Apply customer payments to accounts, ensuring accurate records in the system.
• Monitor aging reports and follow up on past-due accounts to reduce DSO.
• Work closely with customers to resolve payment delays and disputes.
• Support credit reviews and approvals for new and existing customers.
• Affiliate credit limits and payment terms based on financial data.
• Develop and maintain Excel-based reports and dashboards for AR metrics (aging reports, collection effectiveness, disputed invoices, etc.).
• Utilize pivot tables, VLOOKUPs, and formulas to analyze large data sets.
• Support month-end closing activities with accurate AR reporting.
• Identify opportunities to streamline AR processes and improve efficiency.
• Collaborate with the Billing, Sales, and Finance teams to address customer concerns.
• Ensure compliance with company policies and accounting standards.

Qualifications

• 2-5 years of Accounts Receivable, Billing, or Credit & Collections experience.
• Advanced Excel skills (pivot tables, VLOOKUPs, INDEX/MATCH, data analysis, macros a plus).
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and problem-solving skills.