Accounts Receivable Specialist

About the role

The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collection of outstanding invoices. This role supports the company's cash flow and maintains strong customer relationships.

Responsibilities

• Generate and send invoices to customers in a timely manner
• Monitor accounts to identify outstanding balances and follow up on overdue payments
• Post and reconcile incoming payments (checks, ACH, credit cards)
• Maintain accurate customer account records and resolve billing discrepancies
• Communicate with customers regarding account status, payment terms, and collections
• Work closely with sales, service, and operations teams to ensure billing accuracy
• Prepare aging reports and provide regular updates to management
• Assist with month-end closing and reporting activities
• Ensure compliance with company policies and accounting standards

Qualifications

• 2+ years of experience in accounts receivable or a similar accounting role
• Strong understanding of billing, collections, and reconciliation processes
• Proficiency in accounting software and Microsoft Excel
• Excellent attention to detail and organizational skills
• Strong communication and customer service skills
• Ability to manage multiple priorities and meet deadlines

Preferred Qualifications

• Experience in construction, service, or equipment-related industries
• Familiarity with ERP systems or time-tracking/billing platforms