Accounts Receivable Specialist

Key Responsibilities

• Prepare and issue accurate invoices for services in accordance with company policies and customer requirements
• Verify billing details such as purchase orders, contracts, pricing, quantities, and supporting documentation
• Maintain organized billing records and ensure timely submission to customers or third-party portal
• Respond to incoming billing inquiries from clients via phone, voicemail and emails promptly
• Reconcile invoices against approved tickets/project documentation; resolve discrepancies with PMs/estimators
• Monitor AR aging reports and follow up on outstanding balances
• Contact customers via phone or email regarding past-due accounts, discrepancies, and payment status
• Apply customer payments, credits, and adjustments to accounts accurately
• Research and resolve payment discrepancies, short-pays, and unapplied payments
• Prepare bank deposits and record cash receipts in the accounting system
• General administrative support (route calls, issue Certificates of Insurance and waivers, assist with Certified Payroll reporting)
• Additional duties as requested to support a fast-growing organization

Qualifications

• 2+ years prior Billing & Account Receivable experience in the construction industry preferred
• Ability to work independently in a time sensitive environment & strives in a team-oriented environment
• Advanced user skills in data entry, client services & communications
• Strong written and verbal communication skills
• Ability to follow written and verbal instructions
• Strong organizational, analytical, and problem-solving skills
• Ability to manage multiple priorities in a fast-moving environment
• Works well independently and collaboratively
• Advanced Microsoft Office and typing skills
• Flexible and adaptable with a positive attitude