Accounts Receivable Specialist

Nature of Work

Support the company in optimizing established billing operations and processes in order to ensure collection of account balances.

Essential Duties And Responsibilities

• Ensure receivables and collections are processed in an appropriate manner.
• Process and/or approve vendor or subcontractor invoices, and credit card expenses.
• Create and submit customer invoices, upload invoices into customer portals when required, and update portals as needed.
• Issue monthly statements.
• Assist clients with any AR questions and submitting payment.
• Follow up on customer invoices overdue by 30 days or more, as well as vendor invoices overdue by 60 days or more, to ensure collection of amounts owed and drive collection of accounts receivable.
• Pull Cost/Revenue report weekly to determine billing and closure status.
• Pull AR Aging report weekly to track outstanding amounts owed.
• Issue lien waivers, purchase contracts, subcontracts, and AIG billings for project manager(s).
• Complete RFQ requests, issue new client applications.
• Provide new vendor support.
• Reconcile inventory items such as refrigerant.
• Prepare and submit other administrative activities including, but not limited to, drafting and responding to emails, electronic filing, and working with internal and external clients.
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Qualifications

• Ability to actively prioritize, lead, collaborate with, and function well within a team-oriented environment across multiple projects.
• Ability to perform work accurately and completely, and in a timely manner.
• Communication skills, verbal and written.
• Ability to understand and implement best practice standards.
• Knowledge of organizational structure and available resources.
• Ability to quickly and effectively solve complex problems.
• Organizational skills.
• Listening skills.
• Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels.
• Ability to be proactive and resourceful.
• Ability to follow-up on inquiries in a timely manner.
• Ability to prioritize multiple projects.
• Proficiency in MS Office and all other company utilized software.
• Ability to build relationships with team members that transcend a project.
• Ability to build relationships and collaborate within a team.
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs.

Education

• High School Diploma or General Education Degree (GED)

Experience

• 3 years or more of related work experience preferred.
• Other work-related experience such as military, public service, on the job training programs, etc. may meet this requirement as determined by local management.

Physical Demands/Work Environment

• Must be able to lift up to 25 pounds.
• Normal office environment.
• Frequent activity: sitting, viewing, and typing on computer screen.
• Sometimes activity: standing, walking, bending, reaching above shoulder.