Accounts Receivable Assistant

About the role

Allwater is seeking a detail-oriented, temporary Accounts Receivable & Customer Contract Consolidation Specialist to support our finance team during a period of records cleanup and process improvement. This role has two main focuses: keeping accounts receivable current and accurate, and consolidating customer contract records into a single, consistent system of record.

Responsibilities

• Process incoming customer payments and apply them accurately to open invoices.
• Monitor AR aging reports, identify past-due accounts, and follow up with customers on outstanding balances.
• Reconcile customer accounts and resolve billing discrepancies, short payments, and disputes.
• Prepare and send invoices, statements, and payment reminders.
• Maintain accurate, well-documented records of all collection activity and customer communications.
• Review existing customer contracts and agreements across multiple files, formats, and systems.
• Identify duplicate, outdated, expired, or conflicting contract records.
• Consolidate contract data into a single standardized system or repository, ensuring accuracy of key terms (pricing, billing schedules, renewal dates, service scope).
• Cross-check contract terms against billing records to confirm customers are being invoiced correctly.
• Flag inconsistencies, missing documentation, or compliance gaps to the finance team.
• Document the consolidated records and the process used, so the work is repeatable and auditable.

Required Qualifications

• 2+ years of experience in accounts receivable, billing, collections, or a related finance/bookkeeping role.
• Strong attention to detail and accuracy when working with financial and contract data.
• Proficiency with spreadsheets (Excel or Google Sheets), including sorting, filtering, and basic formulas.
• Experience working with accounting or ERP software (e.g., QuickBooks, NetSuite, Sage, or similar).
• Ability to organize large volumes of records and work independently toward clear deadlines.
• Professional, clear written and verbal communication for customer follow-up.
• Experience with contract administration or data migration/consolidation projects.
• Familiarity with the water, utilities, or services industry.
• Comfort identifying and improving manual or inconsistent processes.

Pay

The pay range for this role is: 18 - 20 USD per hour (Brunswick)

Schedule

This position is expected to last 4-6 weeks.

Benefits

Commensurate with experience.

Skills

N/A

Benefits

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Application Instructions

N/A