Accounting Assistant / Accounts Receivables

About the role

The Accounting Assistant – Accounts Receivable Specialist supports the accounting department by performing accounting and administrative tasks related to accounts receivable for Inaba Foods (USA) Inc.’s multi-state operations, including invoicing, payment processing, and maintaining accurate financial records. This is a full-time, in-office position based in Torrance, CA.

Responsibilities

• Performs data entry and filing tasks for accounts receivables, purchase orders, equipment inventory, and company files.
• Reconciles accounts receivables and general ledger with other applicable records (e.g., subsidiary vendors ledger).
• Maintains aging reports, follows up on overdue invoices, and initiates collections procedures as necessary to manage outstanding accounts.
• Manages and processes billback transactions, ensuring accurate documentation, timely invoicing, and effective follow-up for reimbursement of shared or client-incurred expenses.
• Safeguards proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Aids in the preparation and analysis of budget reports and purchase journals, ensuring accurate documentation and timely processing to support financial planning and decision-making.
• Oversees the complete billing cycle, including generating accurate invoices, applying payments, managing collections, reconciling accounts, and preparing financial reports to ensure timely and accurate revenue recognition.
• Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.
• Prepares and processes weekly bank deposits, ensuring accurate recording of all incoming payments, timely reconciliation with bank statements, and proper documentation to maintain financial integrity.
• Adheres to all Company policies, procedures and business ethic codes. Represents the Company in a professional manner.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Performs other additional duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, or a related field, is required.
• Minimum 2 years of experience in Accounting and Office environment.
• Proficiency in Excel and ability to efficiently manage and organize accounting data.
• Ability to work independently and manage multiple tasks.
• Highly proficient with accounting software.
• Excellent organizational skills, reliability, and attention to detail.
• Ability to organize and prioritize tasks including delegation of tasks when appropriate.
• Adaptable and flexible; responsive and resourceful in a fast-paced, quick-turn business model.
• Proficient with QuickBooks, Microsoft Office Suite or related software.
• Excellent typing and 10-key skills.