Accounts Payable Support

Key Tasks

• Manage and handle all calls and e-mails from MarineMax stores and vendors.
• Post invoices with the correct vendor number, location, and general ledger account in IDS & Docuware, in a timely manner.
• Verify invoices have a Purchase Order and the proper level of approval.
• Research aged accounts payable, parts & sublet invoices, as well as parts and Sublet debits at month end per electronics binders.
• Post all utility invoices into IDS, stamp posted in Docuware and ensure they are paid timely to avoid interruption of services.
• Ensure invoices for all weekly, EPAY, and vendors who offer discounts are processed timely.
• Review all POs in “Received” status for month end AP accrual.
• Daily, review invoices in Docuware in “needs review”, “possible duplicate” and “needs “correction “ status.
• Monthly review invoices on hold in Docuware.
• Code Purchase card (p-card) transactions monthly over $500
• Research Parts and Sublet items, quarterly, ensuring schedules for each are clean and accurate.
• Other duties as assigned.

Key Result Areas

• Ensure all calls and emails are handled timely.
• Ensure all invoices are posted and coded accurately and timely.
• Ensure all posted invoices are stamped posted in Docuware.
• Maintain clean, aged, payables reports, RBNI and Sublet schedules.
• Establish and maintain a close relationship with the AP Manager, AP Team Leader, Controllers, AP team members, Assistant Controllers, Stores and DSS.
• Effective communication with other MarineMax departments.