Accounts Payable Supervisor- Finance Dept.

About the role

The City of Port St. Lucie is an equal opportunity employer. Please note that this is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. In order to be considered with internal candidates, please apply on the internal posting by clicking HERE.

Responsibilities

• Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action;
• Buils strategic and collaborative relationships and interacts with others in a way that builds confidence and trust;
• Provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Assists with the oversight of all aspects of Accounts Payable in the Finance Department.
• Assists with the oversight of the weekly check runs, journal entries, and invoice entries for the City’s vendors correctly and timely.
• Responsible for the direct supervision of the accounts payable staff.
• Calculates weekly payment estimates and totals to provide to Treasury.
• Aid in preparing documentation and reports for the Annual Financial Reports as assigned by the Assistant Director or designee.
• Analyze and report on vendors through trend analyses. Recommend changes to other City department staff, when necessary, to increase efficiency of payments.
• Follows internal controls to ensure the accuracy of financial systems, including but not limited to payables, purchasing cards, and financial reporting.
• Pulls required documentation and/or reports for auditors as needed.
• Assists in monitoring and evaluating monthly transactions to ensure policy compliance and report violations to appropriate supervisors.
• Provide training relating to Accounts Payable to City employees as needed.
• Resolve invoice discrepancies and issues.
• Acts as a liaison with the Procurement division for other City departments to ensure clarity on payment requirements.
• Assists with review and/or audit of payments to ensure compliance with City policies, procurement policies, state and federal regulations.
• Review and approve all City invoices and payment documentation for accuracy and proper coding.
• Maintain records and reconciliations as related to accounts payable.
• Prepare IRS Form 1099s for all eligible vendors and file appropriate reports with the IRS.
• Evaluate, recommend, and establish policies and procedures to continuously improve operations, decrease turn-around times and streamline processes to provide quality customer service.
• Carry out supervisory responsibilities in accordance with the City’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Requirements

• Graduation from an accredited college or university with a Bachelor’s degree in Accounting, Business, Finance, or a related field required.
• A minimum of three (3) years of accounting, finance, banking, auditing, or related experience required, preferably in government.
• A minimum of one (1) year of supervisory work experience is required.

Qualifications

• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to communicate effectively in writing and orally.
• Ability to focus on the positive in every situation.
• Ability to model respect for individuals, teams, and the organization.
• Ability to stay centered when challenged.
• Ability to work under pressure and meet deadlines.
• Ability to research and analyze findings.
• Ability to work independently in a time sensitive environment.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Ability to follow through with assigned tasks.

Skills

• Proficiency in Microsoft Suite, particularly Word and Excel including, but not limited to, the ability to sort, manipulate, and configure data.

Benefits

The City of Port St. Lucie provides a wide array of benefits to meet the diverse needs of our employees. For additional details on benefits offered by the City of Port St. Lucie, see the link below. Click Here to View Benefit Highlight Booklet

Pay

The starting hourly rate for this role is $34.57 - $39.75 depending on qualifications.

Schedule

This position is considered an "Essential Position" for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.