Accounts Payable Supervisor

About the role

The Accounts Payable (AP) Supervisor is responsible for leading the daily operations of the corporate Accounts Payable function for IES Holdings. This role ensures timely and accurate processing of invoices, payments, expense reports, vendor management, and compliance with company policies and accounting standards.

Responsibilities

• Supervise the day-to-day activities of the Accounts Payable team, including workload distribution, performance management, training, and development.
• Ensure accurate and timely processing of vendor invoices, employee expense reports, credit card transactions, and payment requests.
• Review and approve AP transactions to ensure compliance with company policies, delegated authority requirements, and accounting procedures.
• Manage weekly payment cycles, including ACH, wire transfers, and check processing.
• Maintain vendor master data and oversee vendor onboarding, including collection of W-9s, banking information, and compliance documentation.
• Ensure proper application of sales and use tax requirements where applicable.
• Monitor AP aging and resolve outstanding issues with vendors, business units, and internal stakeholders.
• Lead month-end and year-end AP close processes, including accruals, account reconciliations, and reporting.
• Support external audits, internal audits, and requests from corporate accounting and finance teams.
• Develop and maintain AP policies, procedures, and internal controls to ensure compliance with SOX and company requirements.
• Identify opportunities to improve efficiency through automation, workflow enhancements, and process standardization.
• Collaborate with operating divisions and shared services teams to resolve invoice discrepancies and payment issues.
• Prepare and analyze AP metrics, reporting, and key performance indicators (KPIs) for management review.
• Assist with ERP system enhancements, testing, implementations, and AP-related projects.
• Foster positive relationships with vendors while maintaining strong financial controls and payment practices.
• Perform other duties and special projects as assigned.

Qualifications

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred but not required. Equivalent combination of education and relevant experience may be considered.
• Experience: Minimum of 3 years of progressive Accounts Payable experience. Preferred - 5-10 years of progressive AP experience. 1+ years of supervisory or team leadership experience.
• Experience: Experience in a multi-entity, decentralized, or publicly traded company environment preferred. Experience with ERP systems and electronic invoice processing platforms. Construction, industrial services, engineering, or project-based business experience is a plus but not required.

Skills and Abilities

• Strong understanding of Accounts Payable processes, internal controls, and accounting principles. Knowledge of SOX compliance and audit requirements preferred.
• Proficiency with ERP systems (Oracle, SAP, Microsoft Dynamics 365, or similar) and Microsoft Office Suite, particularly Excel.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines. Strong analytical and problem-solving capabilities.
• Effective leadership, coaching, and team development skills. Excellent communication and interpersonal skills.
• Ability to build relationships across all levels of the organization. High level of accuracy, attention to detail, and commitment to customer service.

Supervisory Responsibilities

• Directly supervises Accounts Payable Specialists and/or AP Coordinators. Responsible for employee training, performance evaluations, workload management, and ongoing development of team members.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to occasionally lift up to 15 pounds.