Accounts Payable Supervisor - DFA

Description

Main purpose: The A/P Supervisor oversees and manages accounts payable functions, including disbursements, vendor relations, and reconciliations, with the goals of increasing A/P efficiency and improving AP processes. The role is responsible for managing all DFA accounts payable, accruals, general ledger account analysis and reconciliations.

• Process and maintain prepaid expenses, and deferred rent accounts.
• Aid with month-end close and the preparation of the annual budget.

Accountabilities & Responsibilities

Supervise employees and oversee the daily accounts payable activities including establishing objectives in support of the company's strategy for the department and ensuring staff is appropriately trained to perform assigned work.

• Provide progress reports and metrics to management and cross-functional stakeholders.
• Proactively identify, develop, and lead the implementation of policies and procedures to streamline accounts payable process.
• Accountable for month end AP accruals and provisions; accruals and provisions are completed timely and accurately.
• Lead all projects related to AP department.
• Manage the clean-up of POs and ensure that they are correct before being processed.
• Partner and build cross functional relationships with business partners (e.g., business units, supply chain, indirect sourcing) to resolve any vendor/payment issues and improve communication with internal and external customers.
• Ensure compliance over the accounts payable area; manage and oversee corrective action on any audit items.
• Oversee daily, monthly, quarterly and year-end accounts payable processes to ensure deadlines and goals are met.
• Collaborate on development, maintenance and improvement of accounts payable systems and processes.
• Approve new vendors and maintain vendor relations.
• Participate in the monthly, quarterly, and annual financial close process.
• Participate in various audits, including meeting with third party auditors, developing strategies, and preparing documentation.
• Provides input on company purchasing policies, ensuring adherence through internal and external resources and communicate updates as necessary.

Supervise Team and AP Operational Processes

• Lead resolution of all vendor payment dispute issues together with Procurement.
• Requires partnering with Procurement, Supply Chain, Commercial, Corporate Finance and other parties to resolve all vendor invoice issues and bring to closure.
• Assist in managing the AP Strategy and Architecture Design and implement strategic process and system architecture.
• Deliver processes to support business model, as needed.
• Develop, implement and maintains systems, procedures and policies for AP to ensure adherence to Company policy and efficient, cost-effective processes.
• Develop, update and maintain AP policy and process manuals.
• Absorb and manage monthly close of AP area providing support to Central finance for required accruals.
• Support for project accounting data entry.
• Financial audit support and leadership for AP area.
• Responsible for compliance with AP’s controls.
• Vendor management of 3rd party services in the AP area.
• Continually looking for efficiency and cost-effective delivery.
• Conducts performance evaluations; recommends salary adjustments; schedules and approves overtime; takes disciplinary action, as necessary, etc.
• Develops, interprets and ensures the consistent application of the organization’s policies.

Requirements

• Knowledge: Minimum 5 - 10 years’ experience of preparing and analyzing financial subledgers, trial balances, management account inputs, budgets and cash flow forecasts. 3 - 5 years’ experience with general ledger, month-end close functions, reconciliations, etc., preferred. Management or supervisory experience preferred. General administrative systems and risk management practices. Current tax legislation and regulations. Computer literacy essential, Microsoft Windows and MS Office Suite. Experience with ERP Software package and Business Intelligence, SAGE X3 preferable. Strong problem-solving skills. Strong negotiation skills.

Qualifications

• B Comm/B Acc/B Compt essential.
• Standard desktop training in Microsoft office application, Fibre Network Technology training, Audit training is advantageous.