Accounts Payable Supervisor

Job Responsibilities and Duties

• Oversee the day-to-day operations of the Accounts Payable function, including preparation of weekly payment runs.
• Ensure all invoices are processed timely, accurately, and in compliance with company policies and procedures.
• Manage a team of AP specialists, providing training, guidance, and support as needed.
• Develop and implement processes to improve the efficiency, accuracy, and internal controls of the AP function.
• Manage daily bank activity report to ensure accurate application of payments to corresponding invoices.
• Run AP aging reports and reconcile balances against the trial balance.
• Oversee the reconciliation of advance payments to ensure proper accounting treatment.
• Review invoice coding for accuracy and maintain a centralized vendor coding spreadsheet.
• Process rent, marketing, and royalty invoices.
• Upload tax-related invoices into the ERP system for proper tracking and compliance.
• Prepare monthly accruals to support accurate financial reporting.
• Assist in the preparation and submission of the annual 1099 reporting.
• Respond to vendor inquiries and assist in account reconciliations as needed.
• Collaborate with internal departments to investigate and resolve invoice and payment issues.

Required Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• 5-6 years of experience in accounts payable.
• Ability to lead a team and provide training and support.
• Excellent written and verbal communication skills.
• Experience working with a large, complex organizational structure.

Pay

• A base salary of $80,000-$90,000 annually, based on experience.
• An annual bonus percentage that varies based on level of role.
• Employer matching for company sponsored 401k plan.