Accounts Payable Supervisor

About the Role

The Accounts Payable Supervisor oversees the daily activities of the accounts payable team in a high-volume manufacturing environment. This hands-on role ensures timely execution, accuracy, staff guidance, and efficient AP workflows while maintaining compliance with company policies and procedures.

Responsibilities

• Supervise daily AP processing activities, including invoice entry, coding, approvals, three-way matching, and posting of PO and non-PO invoices.
• Review and assist with vendor payments, including ACH, check, and wire transactions, check register maintenance, voids, returned payments, and payment exceptions.
• Provide day-to-day oversight, workload coordination, training, and guidance to AP specialists and clerks.
• Prepare and reconcile the AP subledger to the general ledger, vendor statements, accrued liabilities, and cash clearing accounts.
• Calculate, reconcile, and post prepaid expense activity, including amortization entries and monthly prepaid expense account reconciliations.
• Calculate, prepare, and post company expense accruals to ensure expenses are recognized in the appropriate accounting period.
• Prepare AP-related journal entries, reconciliations, and supporting schedules for month-end close.
• Monitor AP workflows and assist management with process improvements, automation initiatives, and internal control compliance.
• Coordinate with Purchasing, Receiving, Supply Chain, and Operations to resolve invoice discrepancies and support accurate three-way matching.
• Maintain vendor master data and ensure compliance with approval requirements and company policies.
• Support annual audits, 1099 reporting, vendor inquiries, and documentation requests.
• Monitor open invoices and aging items, resolve vendor payment concerns, and assist with AP reporting and cash disbursement planning.

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
• 3+ years of Accounts Payable experience, preferably in a high-volume manufacturing environment.
• 1+ year of Accounts Payable Lead or accounting supervisory experience preferred.
• Strong understanding of AP processes, accrual accounting, prepaid expenses, account reconciliations, and month-end close support.
• Hands-on experience calculating, reconciling, and posting prepaid expenses and company expense accruals.
• Experience with ERP systems, preferably Epicor ERP.
• Familiarity with AP automation and electronic payment systems, including Tipalti, Brex, or similar platforms.
• Strong Excel skills for reconciliations, reporting, and data analysis; Power Query is a plus.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced, high-volume environment while maintaining accuracy and meeting deadlines.