Accounts Payable Supervisor

Job Responsibilities

• Lead, mentor, and develop a team of AP specialists, managing workload distribution to ensure key performance indicators (KPIs) are consistently met.
• Conduct performance reviews, provide constructive feedback, and foster a collaborative and high-performing team environment.
• Facilitate weekly Accounts Payable/Purchasing team meetings, presenting KPI reports to address and resolve past due invoices.
• Oversee end-to-end accounts payable processes, including three-way matching, accurate invoice coding, and timely approvals.
• Oversee team’s vendor invoice processing, handling escalations and other acute issues as they arise.
• Ensure precise and prompt entry of vendor invoices into ERP systems (e.g., SAP).
• Process, reconcile, and monitor AP aging and ITBR aging reports, proactively resolving discrepancies.
• Act as the primary point of contact for vendor inquiries, investigating payment statuses, reconciling statements, and developing action plans to clear overdue accounts.
• Guarantee strict compliance with vendor terms, purchase orders, contract conditions, and financial internal controls (e.g., 3-way match).
• Maintain accurate vendor master data in OSS, including tax documentation and banking details.
• Process weekly payment runs, ensuring thorough review and approval before submission.
• Develop and enforce guidelines for proper invoice handling and coding to maintain accurate general ledger expenses.
• Collaborate with Senior Accountants and the FP&A team to support month-end reporting and budget planning research.
• Reconcile accounts payable subledger and general ledger accounts.
• Administer the Amex P-Card program, ensuring timely reconciliation with cardholders.
• Prepare and analyze weekly/monthly reports on AP metrics, including aging, discounts captured, and Days Payable Outstanding (DPO) trends.
• Aid in yearly audit preparations, tax documentation, and recordkeeping.
• Identify and implement opportunities for AP automation and streamline invoice-to-pay processes to enhance efficiency.
• Lead or participate in improvement projects across the company, benchmarking against sister companies for best practices.
• Maintain the validity of all open Purchase Orders (POs) and ensure credit memos are received and applied for all Open ZRET POs.
• Monitor and ensure prompt updates to delivery dates for unreceived goods, actively following up with PO creators.

Requirements

• Bachelor degree in Accounting, Finance or equivalent from an accredited university.
• 5+ years of progressive Accounts Payable experience, with a preference for manufacturing industry exposure.
• 3+ years in a supervisory role, demonstrating strong leadership capabilities and team development.
• Working knowledge of sales/use tax, 1099 reporting, and vendor compliance (e.g., COIs, W9s).
• Proficiency in ERP systems (SAP experience highly preferred).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUPs, Power BI).
• Exceptional attention to detail and accuracy, with a commitment to adherence to policies and procedures.
• Strong verbal and written communication skills, with the ability to engage effectively with cross-functional teams and vendors.
• Excellent problem-solving, analytical, and decision-making abilities.
• Resilient and proactive, capable of thriving in a high-volume, deadline-driven, and continually changing environment.
• Unwavering commitment to integrity, transparency, and operational excellence.
• Bilingual proficiency (English/Spanish and/or French) is a plus.

Qualifications

• Must have a Bachelor's degree in Accounting, Finance, or a related field.
• At least 5 years of progressive Accounts Payable experience, with a preference for manufacturing industry exposure.
• At least 3 years of supervisory experience.
• Knowledge of sales/use tax, 1099 reporting, and vendor compliance (e.g., COIs, W9s).
• Proficiency in ERP systems (SAP experience preferred).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUPs, Power BI).
• Exceptional attention to detail and accuracy.
• Strong verbal and written communication skills.
• Excellent problem-solving, analytical, and decision-making abilities.
• Resilient and proactive work ethic.
• Commitment to integrity, transparency, and operational excellence.
• Bilingual proficiency (English/Spanish and/or French) is a plus.

Skills

• Leadership and team management.
• Accounts Payable process oversight.
• Vendor invoice processing and escalation management.
• ERP system usage (SAP preferred).
• Microsoft Excel proficiency (advanced features).
• Financial management and reporting.
• Process improvement and automation.
• Compliance and vendor relationship management.

Benefits

The appointed candidate will be offered a salary within the range of USD$75,000 - $100,000 annually, the opportunity for a bonus, plus a comprehensive benefits package (details below).

• Medical benefits effective the first of the month following your start date.
• 401k Retirement Plan.
• Profit Sharing Plan.
• Paid Time Off.
• Company Paid Holidays.
• Employee Discount and access to other LVMH Brand discounts.
• Domestic relocation package available.