Accounts Payable Supervisor

About the role

The Accounts Payable Supervisor position at Hillpointe is a key role within the firm's finance department. Reporting to the AP Manager, this position plays a crucial role in ensuring the smooth operation of the Accounts Payable (AP) team.

Responsibilities

• Ensure all vendor invoices are processed, and payments are made promptly.
• Manage receipt, verification, and coding of invoices to the appropriate expense and cost codes.
• Directly review and process weekly departmental check runs.
• Identify and review processing efficiencies (with AP Manager) to improve current procedures.
• Work closely with corporate, property, and draw accountants to ensure efficient workflow processing.
• Identify and investigate billing discrepancies by reconciling vendor accounts and monthly statements.
• Review and maintain vendor files, including W9 & COIs.
• Ensure proper maintenance, filing, and storage of all AP records.
• Review and supervise AP staff.
• Train new hires in processes and procedures.
• Aid in mid-year and year-end staff performance evaluations.
• Support team meetings.
• Create and update SOPs for the AP team.
• Maintain and manage aging reports, resolving outstanding payment issues.

Qualifications & Abilities

• Bachelor's degree in Accounting, Business Administration, or closely-related field.
• At least 2 years of experience in a bookkeeping or accounting role, including at least 12 months of AP Process Management (purchase requisitions, invoice capture, invoice approval, payment authorization, payment execution, and reconciliation).
• Demonstrated experience of building new procedures and processes to improve AP efficiency.
• Demonstrated proficiency in accounting and ERP systems, including using QuickBooks, Procore, and SAP.