Accounts Payable Supervisor

About the Role

Based in Los Angeles or Orange County, the Accounts Payable Supervisor will oversee the day-to-day Accounts Payable function and manage a team of five direct reports. This role emphasizes problem-solving, customer service, and compliance with Firm policies and procedures. The Supervisor will demonstrate independent judgment, diplomacy, and initiative in resolving issues and maintaining communication with attorneys, staff, and vendors. This position reports to the Manager of Accounting.

Responsibilities

• Manage, train, and motivate a team of five direct reports by setting performance goals and deadlines aligned with the Accounts Payable Department’s plans and vision.
• Direct the day-to-day operations of the Accounts Payable team, including assigning, scheduling, and prioritizing work.
• Monitor the accurate and timely processing of vendor invoices and expense reports, ensuring proper coding, approval, and compliance with Firm policies.
• Serve as the escalation point for accounts payable questions and issues from attorneys, staff, and vendors, resolving exceptions and determining appropriate actions.
• Oversee the reconciliation of vendor statements and resolution of discrepancies.
• Support external and internal audits by providing requested documentation.
• Create and manage workflows across the team and train members on new procedures.
• Coordinate annual 1099 reporting.
• Serve as a subject matter expert in the Firm’s accounts payable software (Emburse) and ERP system (CMS Aderant).
• Enforce Firm practices, policies, and procedures related to accounts payable.
• Collaborate with accounting management on special projects and ad hoc requests.
• Strengthen internal controls and identify process improvements to increase efficiency.
• Recruit, interview, and select AP staff; make recommendations on hiring, promotion, compensation, discipline, and termination.
• Conduct performance reviews and provide ongoing feedback to foster a collaborative and high-performing team environment.
• Approve timecards, overtime, and time-off requests for the Accounts Payable team, and monitor compliance with meal and rest period requirements.

Qualifications

• Self-motivated, detail-oriented, and effective in problem-solving.
• Committed to quality, customer service, teamwork, and supporting department goals.
• Strong written and verbal communication skills, superior attention to detail, excellent organizational skills, and the ability to multi-task and prioritize.
• Ability to exercise independent judgment and considerable tact in resolving problems and handling confidential matters.

Experience

• College degree or coursework in Accounting, Business, or Finance preferred.
• 5+ years of accounts payable experience, with law firm or professional services industry experience preferred.
• 2+ years in a lead or supervisory capacity.
• Experience with Emburse and/or CMS Aderant software a plus.
• Strong technology skills, including Microsoft Outlook, Excel, and Word, with the ability to master and leverage accounting and legal technology solutions.

Compensation & Benefits

The annual compensation range for this position is $90,000 - $115,000. The salary offered within this range will depend upon qualifications and other operational considerations.

• Health care benefits.
• Retirement benefits.
• Paid days off, including sick time and vacation time.
• Parental leave.
• Basic life insurance.
• Flexible Spending Accounts.
• Discretionary, performance-based bonuses.