Accounts Payable Supervisor

About the role

The Accounts Payable (AP) Supervisor oversees the accounts payable function, ensuring timely, accurate, and compliant processing of vendor invoices, employee expense reimbursements, purchasing card activity, and other disbursements. This role supports month-end and year-end close activities, maintains internal controls, and ensures adherence to company policies and applicable legal, regulatory, and audit requirements.

Responsibilities

• Oversee the full accounts payable cycle, including invoice intake, coding, approval workflow, payment processing, and vendor maintenance.
• Timely prepare and ensure expense contracts are complete and all required information is obtained and filed.
• Ensure contractors meet all applicable insurance requirements as outlined per contract and ensure insurance certificates are current.
• Work closely with program Directors/Managers to complete contracts according to schedule.
• Maintain schedule of Business Associate Agreements and ensure all agreements are complete and filed.
• Manage vendor management including new vendor requests and updating current vendors when necessary.
• Provide day-to-day leadership, guidance, and oversight to Accounts Payable Specialists to ensure accuracy, efficiency, and adherence to company policies and procedures.
• Audit and record corporate credit card transactions.
• Assist AP Specialists with escalated issues.
• Lead month-end closing activities related to accounts payable, including reconciliations to general ledger.
• Monitor AP aging reports and ensure outstanding items are addressed.
• Support audits by preparing documentation and ensuring compliance with internal controls.
• Train and mentor AP staff and improve process efficiency through automation or best practices.
• Ensure advances/prepayments are returned and recorded according to policy.
• Responsible for auditing, reconciling and recording purchasing card transactions. Ensure proper internal controls to avoid duplicate payments.
• Communicate with departmental managers when needed.
• Maintain Accounts Payable Policies and Procedures and ensure compliance.
• Generate Accounts Payable reports as needed.
• Support financial system upgrades or ERP implementations.
• Aid in the preparation of year-end audits and tax reporting.

Requirements

Strong leadership and team management skills, with the ability to coach, develop, and motivate teams in high-volume, deadline-driven environments. Meticulous attention to detail with strong analytical and problem-solving skills. Strong knowledge of accounts payable and accounting principles. Skilled in reconciling vendor statements and managing dispute resolution. Excellent organizational and time management skills. Vendor relationship management. Ability to work as a team as well as independently. Ability to interact with all levels of staff including senior management. Ability to take initiative, lead a team, and work independently or in a team without direct supervision. Strong communication and interpersonal skills.

Qualifications

An Associate’s or Bachelor’s degree in accounting or finance preferred. 5+ years’ experience in accounts payable with supervisory/lead role. Proficient in MS Office Suite, including Outlook, Excel, and Word; advanced proficiency with Excel. Experience with ERP accounting systems and Accounts Payable software.

Skills

Vendor relationship management. Ability to work as a team as well as independently. Ability to interact with all levels of staff including senior management. Ability to take initiative, lead a team, and work independently or in a team without direct supervision. Strong communication and interpersonal skills.