Accounts Payable Supervisor

BASIC FUNCTION

We are seeking an experienced and detail-oriented Accounts Payable Supervisor to support the leadership of our Accounts Payable function and ensure the efficient processing of a high volume of vendor invoices. This position plays a critical role in maintaining strong vendor relationships, supporting month-end close activities, and driving continuous improvement within the accounts payable department. The ideal candidate will possess strong leadership skills, excellent communication abilities, and hands-on accounts payable experience in a fast-paced environment. Experience in the maritime industry is a plus.

KEY RESPONSIBILITIES

• Supervise and support a team of 2–3 Accounts Payable Clerks.
• Manage daily workflow and timely processing of a high volume of vendor invoices.
• Oversee invoice processing through an image-based document management system and ERP platforms.
• Resolve vendor inquiries and payment issues while maintaining positive vendor relationships.
• Become proficient in all systems utilized within the Accounts Payable function, including Workday, OnBase and TowWorks.
• Collaborate effectively with transportation services, operations, procurement, asset management, and other departments to ensure invoices are approved and paid on time.
• Assist the Accounts Payable Manager with monitoring performance metrics and identifying opportunities for improvement.
• Drive continuous process improvement initiatives to enhance efficiency, accuracy, and internal controls.
• Oversee daily vendor payment processing activities.
• Participate in month-end closing activities, including preparation and posting of journal entries and accruals for unpaid expenses as assigned.
• Provide hands-on support by processing invoices and assisting with daily workload as needed to maintain current workflow and productivity targets.
• Ensure compliance with company policies, accounting procedures, and internal controls.

QUALIFICATIONS

• Bachelor’s or Associate's degree in Accounting or a related field preferred.
• In lieu of a degree, a minimum of 5 years of progressive Accounts Payable experience, including general ledger experience, will be considered.
• Minimum of 2 years of supervisory experience in an Accounts Payable environment.
• Strong understanding of accounts payable processes, internal controls, and general ledger accounting.
• Experience working in a high-volume invoice processing environment.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with Workday is a plus.
• Experience with OnBase or similar document management/workflow systems is preferred.
• Strong verbal and written communication skills with the ability to work effectively across departments.
• Excellent organizational skills, attention to detail, and problem-solving abilities.
• Maritime industry experience is a plus.