Accounts Payable Supervisor

This role manages the full accounts payable cycle, ensuring invoices are accurately coded, approved, and processed in a timely manner. The position maintains and reconciles the accounts payable ledger, prepares monthly spending reports, and supports vendor account analysis within a small, collaborative office-based team.

Responsibilities

• Approve accounts payable invoices submitted by two processors, ensuring accuracy and completeness.
• Verify that all invoices are coded to the correct properties, vendors, and general ledger accounts.
• Reconcile the accounts payable ledger on a regular basis to ensure accurate and up-to-date records.
• Process accounts payable by matching invoices, purchase orders, and receiving reports, and entering approved items into the accounts payable system.
• Prepare monthly department spending reports to support financial analysis and budget monitoring.
• Analyze vendor accounts to identify discrepancies, trends, or opportunities for improvement.
• Negotiate extended payment terms with vendors under unusual or special circumstances, while maintaining positive vendor relationships.
• Maintain organized documentation and audit-ready records for all accounts payable activities.
• Collaborate with internal stakeholders to resolve invoice and payment issues promptly.

Requirements

• Bachelor’s degree in Economics, Business Administration, Accounting, or Finance (degree is required).
• Hands-on experience with accounts payable processes, including invoice matching and payment processing.
• Proficiency in invoice approval workflows and ensuring proper coding to properties and vendors.
• Ability to reconcile accounts payable ledgers and maintain accurate financial records.
• Strong reporting skills, including preparation of monthly department spending reports.
• Experience with journal entries related to accounts payable and expense recognition.
• Working knowledge of Yardi or similar accounting and property management software.
• Strong analytical skills for vendor account analysis and identification of extended payment term opportunities.
• Attention to detail and accuracy in financial data entry and review.
• Effective communication skills for interacting with vendors and internal teams.

Skills

• Ability to negotiate payment terms and manage vendor relationships in a professional manner.
• Comfort working with financial reports and providing insights on department spending.
• Organizational skills to manage multiple invoices, vendors, and deadlines simultaneously.
• Problem-solving skills to resolve discrepancies between invoices, purchase orders, and receiving reports.
• Proficiency with general accounting principles and practices.
• Experience working in a small accounting or finance team environment.
• Capability to adapt to established processes and contribute to continuous improvement of accounts payable procedures.

Work Environment

This role operates within a small, close-knit team in an office-based setting, with work performed on-site five days a week. The environment emphasizes collaboration, accuracy, and accountability in managing accounts payable activities, often using systems such as Yardi to support property-related accounting.

Benefits

When the position transitions to permanent employment, team members can expect a comprehensive benefits package that may include:

• Generous vacation time accrued over service.
• Competitive annual raises.
• Employer-supported health benefits with favorable cost structures.
• Substantial employer contribution toward retirement savings.
• A distinctive compensation structure that enhances long-term financial well-being.

For this temporary role, if eligible, benefits may include:

• Medical, dental, and vision insurance.
• Critical Illness, Accident, and Hospital coverage.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

Pay

The pay range for this position is $30.00 - $32.00 per hour.

Schedule

This is a fully onsite, contract position based in Jacksonville, FL, with work performed five days a week.