Accounts Payable Supervisor

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform three-way match and price checks on inventory invoices.
• Make copies of purchase orders and other receipt information to attach to invoices.
• Scan invoices, purchase requisitions, and packing slips into the computerized systems and index them.
• Enter accounts payable invoices accurately into the computerized A/P system for payment.
• Process return to vendor items by issuing debit memos to suppliers.
• Calculate cash discounts on accounts payable and match to the detail A/P general ledger account.
• Resolve supplier invoice problems internally and with suppliers.
• Maintain capital additions PC model to accumulate costs by asset requisition number.
• Maintain Excel file of Certificate of Insurance listing, which includes sending out request letters and filing certificates.
• Perform weekly account reconciliations as requested, such as Bill John Deere, Return to Vendor, and Engineering projects.
• Perform monthly reconciliation of cash disbursements per the general ledger to weekly check runs and make appropriate adjusting entries.
• Investigate and resolve incomplete three-way matches and expenses.
• Organize and maintain accurate records systems for invoices, purchase orders, requisitions, packing slips, etc.
• Complete special projects as assigned.