Accounts Payable Specialist (Temp Opportunity)

Responsibilities

• Invoice Processing & Verification: Receive, review, and process vendor invoices for accuracy, proper authorization, and compliance with contract terms (e.g., FAR, DFARS).
• Match invoices to purchase orders and receiving documentation (3-way match), ensuring correct pricing, quantities, and funding allocations.
• Ensure all transactions comply with government contracting standards, including audit readiness (DCAA/DCMA), cost allowability, and proper segregation of direct vs. indirect costs.
• Maintain documentation to support audits and financial reviews.
• Communicate with vendors to resolve discrepancies, respond to payment inquiries, and maintain accurate vendor records (including SAM.gov verification when applicable).
• Ensure timely payments in accordance with contract terms and Prompt Payment Act requirements.
• Prepare and execute payment runs (ACH, wire, check), ensuring approvals are in place and cash flow is managed effectively.
• Track due dates to avoid late payments or penalties.
• Accurately code invoices to the general ledger, contracts, and cost centers.
• Reconcile AP subledger to the general ledger, investigate variances, and assist with month-end and year-end close processes.
• Generate AP aging reports, accruals, and other financial reports as needed.
• Support internal and external audits by providing documentation and explanations for transactions.
• Utilize ERP/accounting systems (Business Central).
• Identify opportunities to improve efficiency, strengthen controls, and ensure compliance with government accounting standards.

Qualifications

• One to three years of experience in accounts payable processing
• Minimum high school diploma required
• PREFERRED: Bachelor’s degree in Business or related field
• Experience with Microsoft Dynamics NAV in a government contracting environment