Accounts payable Specialist-Remote

Location: Remote—California or Arizona. Candidates must reside and be authorized to work in California or Arizona. This position is fully remote, with occasional travel as needed for business purposes.

About the Role

The Accounts Payable Specialist is responsible for processing and managing the company's accounts payable functions, ensuring vendors are paid accurately and timely while maintaining compliance with company policies and accounting procedures. This role supports the Finance Department by verifying invoices, reconciling vendor accounts, maintaining financial records, and assisting with month-end closing activities as well as payroll support.

Responsibilities

• Process vendor invoices accurately and timely.
• Verify invoice coding, approvals, and supporting documentation.
• Match invoices to purchase orders, receipts, and contracts.
• Prepare and process weekly check runs, ACH payments, wire transfers, and credit card reconciliations.
• Maintain vendor files, W-9 documentation, and payment records.
• Respond to vendor inquiries and resolve invoice or payment discrepancies.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end and year-end closing procedures.
• Monitor accounts payable aging and resolve overdue items.
• Ensure compliance with company policies and internal controls.
• Support annual audits by providing requested documentation.
• Assist with 1099 preparation and reporting.
• Maintain confidentiality of financial and employee information.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• 1-2 years of Accounts Payable or general accounting experience preferred.
• Experience with accounting software and ERP systems.
• Multi-location or high-volume invoice processing experience is a plus.

Skills

• Strong attention to detail and ability to analyze financial data.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to prioritize tasks effectively.
• Ability to identify issues and develop effective solutions.
• Able to maintain high-volume workload efficiently and timely.
• Able to execute several tasks simultaneously.
• Ability to demonstrate discretion and independent judgment when making decisions.

Working Conditions

• Remote.
• Prolonged periods of sitting and computer use.
• 10-15% travel.
• Regular attendance and punctuality are required.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Plan
• Paid Time Off (PTO)
• Paid Holidays
• Other Company Benefits

Internal Applicants: Current employees are encouraged to apply and explore career advancement opportunities within Chilton. Employees interested in this position should notify their manager and contact Human Resources regarding the internal application process. Internal candidates must be in good standing and meet the minimum qualifications listed above.