Accounts Payable Specialist Job

About the role

The Accounts Payable Specialist supports the accounts payable function to ensure best in class performance for productivity, quality and customer satisfaction regarding vendor payments and other related support functions.

Responsibilities

• Files necessary paperwork for Accounts Payable (P-card, T-card, etc.).
• Provides second level support for P-card and T-card related issues.
• Maintains P-card log and performs P-card audits.
• Reviews T-card and P-card audits performed by the outsourced vendor.
• Performs research on SUA credit card invoices.
• Manages scanning for front end, back end, T&E, HR and rescan requests.
• Conducts invoice validation/indexing, and OCR training.
• Collections and files W8 and W9’s.
• Maintains SAP Vendor Master.
• Troubleshoots any New Vendor Request related issues.
• Back-up support for Material Master.
• Runs miscellaneous reports daily and ad hoc.
• Review of potential duplicate invoice logs.
• Serves as a key user and performs user acceptance testing for all scanning-related items.
• Manages mailbox issues for invoices.
• Coordinates any required Accounts Payable mailings.
• Coordinates and maintains off site long-term document storage.
• Manages all check room responsibilities including check printing, inventory, and maintenance schedule/requests.
• Collaborates with AP leadership to facilitate daily operations of AP Department from receipt of invoice to final payment.
• Processes miscellaneous payment requests.
• Processes invoices, including handling of exceptions and obsoleting when necessary.
• Manages third party check printing vendor.
• Accurately responds to all audit and vendor requests for information.
• Researches discrepancies in vendor accounts and resolves problems.
• Processes refunds from vendors and generates journal entries.
• Serves as the key user and performs acceptance testing for all systems upgrades, new functionalities and processes.
• Reviews Dunning report and responds appropriately to vendors.
• Issues 1099 and 1042’s.
• Performs various account research and reconciliations.
• Supports business goals by providing key-user and subject matter expertise on projects.
• Facilitates collaborative working relationships between business units and vendors.
• Demonstrates subject matter expertise in multiple AP disciplines including invoice processing, procurement integration, accounting, vendor master, and card management.
• Demonstrates subject matter expertise in a variety of AP tools including VIM, ARIBA, Transportation integration, EDI incoming data, ACH processing.
• Resolves conflict by recognizing the need for compromise and providing appropriate communications.
• Works with Transportation to create accounting entries to relieve the necessary accruals for G/L Account 26215.
• Reviews the biweekly MRBR report and notifies responsible party, working to resolve aging AP before it becomes past due.
• Resolves escalated issues and related requests.

Requirements

• High School or G.E.D. with 2-3 years of accounts payable experience or an equivalent combination of education and experience. Associate’s (A.A.) degree in finance, business or related field preferred.
• Experience and knowledge of accounting practices and office procedures required.
• Associate degree in accounting or business administration with an emphasis in accounting and a minimum of three years progressive AP experience or a combination of five years of position-specific education and/or progressive AP experience for Level III.

Qualifications

• Strong communication skills, both written and verbal.
• Proven ability to organize and present materials to various levels of the organization.
• Strong analytical ability and attention to detail.
• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude.
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies.
• Facilitates collaborative working relationships between the outsourcing party, business units and external customers.
• Resolves conflict by recognizing the need for compromise and providing appropriate communications.
• Strong computer skills including proficiency in Microsoft Office Suite.
• Working knowledge of SAP preferred.

Benefits

Enjoy a supportive, casual work culture that recognizes individual contributions. Armstrong World Industries offers a comprehensive benefits package including:

• Medical, dental, prescription drug, life insurance, 401k match, long-term disability coverage, vacation and sick time, product discount programs and many more.

Pay

The estimated base salary range for this role is $47,000 to $60,000 per year. Individual pay is based upon location, skills and expertise, experience and other relevant factors.

Schedule

Full-Time