ACCOUNTS PAYABLE SPECIALIST

Key Job Elements

• Receive, assemble, and maintain invoices/check requests and support in appropriate files.
• Review pertinent information on them for accuracy and follow-up with appropriate staff as needed.
• Verify and ensure appropriate signatures for approval are collected on all invoices as needed.
• Record vendor codes and GL account numbers on invoices/check requests and provide to Accounts Payable Lead for review, as needed.
• Give invoices that are ready to be entered to the Accounts Payable Clerk or enter them in the software as needed.
• Process weekly AP check run at least once a month, per rotation.
• Provide backup for process when needed.
• During check run, upload file with list of printed checks to bank website timely and accurately.
• Compile, review and submit ACH payments to the bank on their website and contact the bank with ACH totals.
• Timely review and approve or reject all payments submitted to the bank via Positive Pay.
• Enter payments into software after being submitted to the bank timely and accurately.
• Maintain copies of payment information in appropriate files.
• Ensure POs get closed/canceled following payment.
• Scan invoices related to certain accounts to additional folder for accounting.
• Ensure all invoices needed are saved appropriately.
• Set up new vendors and update vendor information as necessary.
• Update and maintain spreadsheets requiring vendor related information and create spreadsheets when necessary.
• Review vendor statements and address all outstanding items timely and accurately.
• Provide coverage for other business office staff, as needed.
• Complete A/P month end processing.
• Complete other duties as assigned and adapt to change.

Communication Skills

• Excellent listening skills and ability to effectively respond to a variety of vendor requirements.
• Able to effectively communicate and obtain information from staff.

Computer/Technical Skills

• Good mathematical skills.
• Good adding machine, typing and data entry skills.
• Excellent computer skills with an emphasis on Excel and database usage.
• Willingness to learn new technology.

Physical Demands

• 90% of job requires sitting and performing clerical duties.
• Occasionally required to stand, walk and hear.
• Occasionally required to reach with hands and arms, and stoop or kneel.

Work Environment

• In-house Position.
• Noise level is moderate.

Education and Experience

• Associate degree in accounting or related field required.
• Minimum of three years’ accounts payable experience required.

Pay

$23.50/hour

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