Accounts Payable Specialist

About the role

The Accounts Payable (AP) Specialist is responsible for a variety of accounts payable and customer service responsibilities and duties depending on their specific AP team. The AP Specialist must be detail oriented, accurate, organized, and able to work in a fast-paced environment. This position reports to an AP Supervisor.

Responsibilities

• Enter and/or upload invoices into the accounting software
• Review invoices and ensure proper coding and documentation
• Maintain accurate vendor profiles in the accounting software
• Reconcile vendor statements, research and correct discrepancies
• Work closely with vendors and respond to inquiries
• Ensure complete and accurate files and documentation in accordance with company policy and accepted accounting practices
• Preserve confidentiality pertaining to HIPPA and insider information
• Produce AP reports as requested
• Prepare and provide energy benchmarking data/reports as requested
• Provide supporting documentation for audits
• Aid with month end closing
• Support 1099 preparation and correction
• Provide support to facilities and other PACS departments
• Identify and implement process improvements and efficiencies under the direction of supervisor
• Aid with and attend meetings
• Aid with utility account conversions
• Answer phones
• Process mail
• Manage tickets, emails, and internal communications
• Work with third-party providers
• Perform other duties as assigned

Qualifications

• High School Diploma or equivalent
• Accounts payable knowledge
• General accounting procedures knowledge
• Relevant accounting software experience
• Data entry experience

Skills

• Ability to read, analyze, and interpret accounts payable procedures and policies
• Ability to write business correspondence and effectively present information and respond to questions from vendors, employees, and managers
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
• Concrete variables, Ability to interpret a variety variety of instructions furnished in written, oral, diagram, or schedule form

Physical Demands

• Sit, stand, walk and talk
• Frequent use of all office related equipment to include copier/scanner/fax, telephone, and calculator

Work Environment

• No specific details provided

Pay Range

$22.00 - $25.00

Benefits

• Health Coverage
• PTO and Vacation
• Financial Wellness
• Retailment Planning
• Employee Assistance Plan (EAP)

Join PACS

We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.