Accounts Payable Specialist II , Corp (FT Days)

GENERAL SUMMARY

The Accounts Payable Specialist processes accounts payable transactions, vendor payments, and related activities under the supervision of the Departmental AVP. Responsibilities include ensuring compliance with organizational policies, accounting principles, internal controls, and regulatory requirements, while providing excellent customer service.

EDUCATION

A high school diploma or equivalent is required, with an associate's degree in Accounting, Business Administration, Finance, or a related field preferred.

CHARACTERISTIC DUTIES & RESPONSIBILITIES OF JOB

• E = Essential Element
• Review, verify, code, and process purchase order and non-purchase order invoices for accuracy, completeness, appropriate approvals, and supporting documentation. Enter invoices into the Accounts Payable system accurately and timely while ensuring compliance with organizational policies and payment terms. (E)
• Process, reconcile, and maintain documentation for vendor payments, including checks, ACH, corporate credit cards, and other electronic payment methods utilized by the department. (E)
• Research and resolve invoice, payment, vendor, and account discrepancies by working collaboratively with vendors and internal departments. Reconcile vendor statements and respond to vendor and departmental inquiries. (E)
• Assist with month-end close activities, including the preparation of accrual journal entries. (E)
• Maintain Accounts Payable records and supporting documentation to ensure compliance with audit requirements, internal controls, and record retention policies. (E)
• Assist with annual 1099 reporting, vendor maintenance, and other accounting support functions as assigned. (E)
• Participate in process improvement initiatives and perform other accounting or administrative duties as assigned. (E)