Accounts Payable Specialist II

Accountabilities

• Execute and maintain accurate accounts payable operations while ensuring compliance with company policies, federal regulations, and accounting standards.
• Process vendor invoices, employee expense reports, subcontractor payments, and credit card transactions accurately and on time.
• Ensure all payments and documentation comply with internal policies, FAR/CAS requirements, and applicable federal regulations.
• Review, verify, and resolve discrepancies related to invoices, expenses, vendor accounts, and payment transactions.
• Manage vendor records, including W-9 collection, validation, and maintenance of accurate supplier data.
• Process payments via checks, ACH transfers, and wire transactions while ensuring proper approvals.
• Reconcile bank transactions and credit card activity on a regular basis.
• Support payroll-related invoice reviews and coordinate with HR to ensure accuracy of related financial data.
• Assist with month-end and year-end close processes, including accruals and reconciliations.
• Support audit preparation, tax reporting, and 1099 vendor compliance activities.
• Maintain accurate financial documentation in alignment with internal control and audit standards.

Requirements

• A detail-oriented accounting professional with strong experience in accounts payable processes, compliance-driven environments, and project-based accounting systems.
• 3-5 years of experience in accounts payable, accounting, or finance, including exposure to federal government contracting environments.
• Strong understanding of GAAP, federal travel regulations, and project-based accounting principles.
• Hands-on experience with account reconciliations and month-end close support.
• Proficiency in Microsoft 365, including strong Excel skills (formulas, PivotTables, lookups, and data analysis).
• Familiarity with ERP or accounting systems such as Unanet, Deltek Costpoint, or similar platforms (preferred).
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Excellent attention to detail, analytical thinking, and problem-solving abilities.
• Strong written and verbal communication skills with the ability to collaborate across teams.
• The ability to handle sensitive financial and employee information with confidentiality.

Benefits

• Competitive salary range of $70,000-$85,000 annually.
• Full-time remote work environment within the United States.
• Flexible work arrangements with a strong emphasis on work-life balance.
• Opportunity to work in a mission-driven, employee-owned organization.
• Exposure to federal contracting, compliance, and advanced accounting operations.
• Participation in audits, tax reporting, and financial process improvement initiatives.
• Collaborative culture with cross-functional engagement across Finance, HR, and operations.