Accounts Payable Specialist

About the role

The Accounts Payable Specialist is a newly created, full-time role and a foundational hire for World View's finance team build-out. This position will own the end-to-end accounts payable function — establishing controls, building processes, and ensuring that World View's payment operations are accurate, timely, and audit-ready.

Responsibilities

• AP Processing & Payment Operations
  • Own the full-cycle AP process from invoice receipt through payment — including coding, matching, approval routing, and disbursement
  • Perform 3-way matching (purchase order, receipt, and invoice) on all applicable vendor transactions
  • Process vendor payments accurately and on schedule via ACH, wire, check, and virtual card
  • Maintain the AP sub-ledger and ensure timely reconciliation to the general ledger
  • Manage the AP email inbox and serve as the primary point of contact for vendor inquiries
• Controls & Compliance
  • Implement and maintain segregation of duties controls across the AP function
  • Adhere to and enforce World View's invoice approval workflow and authorization matrix
  • Maintain and periodically audit the vendor master file — verifying new vendor legitimacy and validating banking detail changes through independent confirmation protocols
  • Identify and flag duplicate invoices, potential fraudulent submissions, and control exceptions in real time
  • Support SOX readiness efforts by maintaining complete, organized documentation for all AP transactions
  • Aid in internal and external audit requests related to accounts payable
• Month-End Close & Reporting
  • Prepare and post AP accruals at month-end to ensure accurate financial reporting
  • Reconcile AP sub-ledger to general ledger monthly and resolve discrepancies promptly
  • Track and report on aged payables, upcoming payment obligations, and cash requirements
  • Support the CFO and Accounting Manager with ad hoc financial analysis and reporting as needed
• Process Improvement
  • Document AP policies, procedures, and internal controls as part of World View's SOX compliance infrastructure
  • Identify opportunities to improve AP workflows, reduce processing time, and strengthen controls
  • Evaluate and recommend AP automation tools or ERP enhancements to improve efficiency at scale
  • Partner with procurement, operations, and department heads to streamline the purchase-to-pay process

Qualifications

• 2+ years of full-cycle accounts payable experience
• Strong working knowledge of AP controls, segregation of duties, and 3-way matching
• Experience with ERP systems (NetSuite, SAP, Oracle, QuickBooks, or similar)
• Proficiency in Microsoft Excel and Google Workspace
• High attention to detail with a track record of accuracy in a high-volume environment
• Excellent organizational skills and ability to manage competing priorities and deadlines
• Strong verbal and written communication skills — comfortable working with vendors and cross-functional internal teams

Preferred Qualifications

• Experience in a public company or SOX-compliant environment
• Familiarity with internal controls frameworks (COSO, SOX Section 404)
• Experience implementing or improving AP workflows and controls from scratch
• Associate's or Bachelor's degree in Accounting, Finance, or related field
• AP certification (IAPP or similar) a plus