Accounts Payable Specialist

About the role

The Accounts Payable Specialist owns the day-to-day AP cycle across our properties: receiving and coding invoices, getting them approved, and paying vendors accurately and on time. The work runs primarily in AppFolio. This role keeps our vendor relationships and property books clean, and it directly supports our push to control expenses and improve cash flow.

Key Responsibilities

• Receive, review, and code vendor invoices and utility bills to the correct property, GL account, and unit.
• Route invoices for approval, track them through the workflow, and follow up so nothing sits past its due date.
• Enter bills and run check, ACH, and electronic payment batches accurately and on schedule.
• Match invoices to purchase orders and work orders; flag discrepancies before they are paid.
• Set up and maintain vendor records, including W-9s, insurance certificates, and remittance details.
• Reconcile vendor statements, research and resolve discrepancies, and respond to vendor inquiries promptly.
• Monitor recurring payments and contracts to avoid duplicate or late charges.
• Support month-end close: accruals, open-payables review, and AP reporting for the accounting team.
• Prepare 1099 information and help with year-end vendor filings.
• Help document and tighten AP procedures as we build out standard operating processes.
• Keep files and records organized and audit-ready.

Qualifications

• Two or more years of accounts payable or bookkeeping experience.
• Solid grasp of basic accounting: debits and credits, GL coding, and the AP cycle.
• Strong accuracy and attention to detail; comfortable owning a task through to completion.
• Proficient in Excel and comfortable learning new software quickly.
• Dependable, organized, and able to manage deadlines with limited oversight.
• Clear written and verbal communication with vendors and internal staff.

Paid

Pay range: $45,000–$55,000 per year, depending on experience.

Benefits

Widmyer Corporation is an equal opportunity employer.