Accounts Payable Specialist

About the role

We are seeking an Accounts Payable Specialist to join our growing team in the West Palm Beach, FL office. The AP Specialist will report to the Corporate Controller and manage both the incoming and outgoing financial transactions of the company, ensuring vendors are paid accurately. At WGI, you will work in a collaborative, team-driven environment with talented, passionate associates while enjoying the work you do. We invest in the latest tools and technology to stay ahead of the curve and promote efficiency, empowering our associates to advance their career growth.

Responsibilities

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
• Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
• Review expense reports for proper coding, receipts, and manager approval.
• Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
• Monitor the AP aging report and flag past-due vendor balances.
• Perform special projects and other responsibilities as assigned.

Requirements

• High school diploma or GED.
• Strong attention to detail and ability to organize and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel and Outlook.
• Exceptional interpersonal, oral, and written communication skills.
• Knowledge of vendor invoicing and project billing practices preferred.
• Basic understanding of accounting software preferred (BST and QuickBooks preferred).
• Experience in engineering, construction, or professional services industry preferred.
• Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visas.

Benefits

• Medical, Dental, and Vision insurance.
• Long-Term Disability (LTD) and Short-Term Disability (STD) insurance.
• Life Insurance.
• 401k with company match.
• Paid Time Off (PTO) and paid holidays.
• Health Savings Account (HSA) with company contribution.
• Pet insurance.
• Employee Assistance Program.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Work is performed in an office setting.
• Hand-eye coordination is necessary to operate a computer, keyboard, and mouse.
• Use of a telephone headset for virtual communication via Zoom and/or Microsoft Teams.
• Prolonged sitting and use of hands/fingers to handle, feel, or operate objects, tools, or controls.
• Ability to reach with hands and arms, speak, and hear.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.