Accounts Payable Specialist

Key Responsibilities

• Receive and enter vendor invoices into the Accounts Payable workflow system, ensuring accurate property and GL coding.
• Maintain and monitor the Accounts Payable email inbox, ensuring timely responses to internal teams and vendors.
• Manage utility invoicing, including research, proper coding, and coordination with property teams.
• Process utility bill-backs to resident ledgers in accordance with property management practices.
• Monitor invoice approval status and actively follow up with property managers to ensure timely approvals and avoid late fees.
• Generate check runs, ensuring checks are printed accurately and remittances match supporting documentation.
• Auxiliary in transitioning vendors from check payments to ACH by collecting and maintaining vendor ACH information.
• Work directly with vendors to resolve billing discrepancies, research outstanding balances, and ensure credit memos are properly applied.
• Utilize CSV file uploads for bulk invoice and payment processing within the property management system (e.g., Entrata or similar).
• Use Adobe Acrobat to organize, combine, split, and edit invoice documentation.
• Provide backup support for front desk and phone coverage at the corporate office as needed.

General Requirements

• Communicate well verbally and in writing with vendors, colleagues, and management.
• Show strong organizational skills, including time management, to handle the substantial data and documents involved in their roles.
• Show strong math, accounting, and computer skills, and be familiar with accounting software, spreadsheets, and databases to ensure that you can step right into the position successfully.

Schedule

Monday - Friday 8:30am-5:00pm; with one day a week working from home after training

The FRED Benefit

• Competitive base hourly rate with bonus incentives.
• Comprehensive health, dental, vision, disability, and life insurance coverage.
• 401(k) plan with company match and immediate vesting.
• Health Savings Account (HSA) option with $1,000 annual employer contribution.
• Paid time off, vacation days, and 14 paid holidays.
• Paid Medical Leave & Parental Bonding Leave.
• Rent discount: 20% for Full-Time employees on all market rate apartments.
• Daycare discount: 10% discount with The Leaning Experience daycare centers.
• Paid training & development opportunities.
• Engaging team-building activities via company-sponsored outings, events, and charitable initiatives.