Accounts Payable Specialist

Job Summary

This position requires strong analytical, and multitasking skills along with providing financial, administrative, and clerical support to the organization. The role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. A typical day as an Accounts Payable Administrator manages the day-to-day of all payment cycle activities in a timely and efficient manner.

Job Duties

• Review invoices for appropriate documentation prior to payment
• Enter and upload invoices into system
• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Maintaining historical records
• Generate Purchase Orders as necessary
• Perform invoice and general ledger data entry
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
• Preparing analyses of accounts and producing monthly reports
• Continuing to improve the payment process
• Assist senior financial officers as needed

Requirements

• High-School diploma or general education degree (GED)
• Bachelor's degree preferred
• Understanding basic principles of finance, accounting, and bookkeeping

Physical and Mental Wellbeing

• Medical, Dental and Vision Insurance - Based on each employee's need, we offer various high quality, low-premium medical, dental and vision plans, which include our first-in-class concierge service (available in Spanish) and 2nd MD Offering.
• Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA) -- Set aside pre-tax money to use toward your health care spending.
• Time Off - We offer 11 (eleven) company-paid holidays, in addition to our paid time off and voluntary time off plans.
• Employee Assistance Program -- 24/7 assistance and counseling services that are 100% confidential and free to all employees and their dependents.
• Telemedicine -- All employees and dependents receive free virtual visits by licensed practitioners any time, any day...including holidays!

Financial and Retirement Planning

• 401(k) - Generous 401(k) matching program after 90 days of employment. VLS will match up to 5% of your pay every pay period. Matching contributions are 100% vested immediately.
• Life and Disability Insurance -- Employer-paid life insurance, along with short-term and long-term disability coverage provided to all full-time employees.
• Voluntary Life Protection Plans -- Employees and their dependents can elect coverage in our voluntary life/add, critical illness, hospital indemnity and accident plans.
• Rewards and Recognition Programs -- We celebrate our employees! From birthdays to anniversaries and other various milestones/achievements, we have programs in place to recognize our employees.
• Financial Planning - Free One on One financial planning with a certified Financial Planner/Coach.
• Employee Discount - Employee Discount Program for savings on everyday goods and services at various retailers throughout the US.